Administration (Assigned to E / E Installation) Responsibilities :
She will coordinate with Sales and Engineering Department on the proper turnover giving attention to details such as contract provisions, special arrangements, specifications and commitment on completion.
She will see to it that the turned-over drawings by the Engineering Section are in proper order as to clarify of the scope of work.
She will closely coordinate the status of the project inspected for pre-installation, in order for her to prepare the quarterly installation schedule.
She will assist his superior in the preparation of periodic reports. She will closely coordinate with Accounting Department on cost data of the projects and will advise her superior regarding abnormal cost for proper correlative actions.
She will assist her superior in the overall control of collection activities particularly the timely billings of accountabilities, keeping an updated record of status of accountabilities, and follows up directly the payments of special accounts assigned to him.
She will closely coordinate with the stockroom personnel on the proper management of the installation tools and equipment.
She will assist her superior in the department’s jobsite meetings and coordination meeting, if necessary. She will also be responsible for the timely application until approval (including payment) of the Mechanical Permits and Permits to Operate of elevators / escalators / dumbwaiters for installation projects and will see to it that all related company and government requirements are complied with at a minimum cost acceptable to the company.
She will coordinate with the Engineering Section on the timely preparation of permit drawings so that mechanical permits are applied / secured before the shipment of imported equipment or before the start of installation.
She will perform other installation related tasks that may be assigned by his superior from time to time.