GDS
Ernst & Young AG
Taguig City, PH
7d ago

As an office-based Virtual Executive Assistant, you will provide remote support to senior executives in Australia and New Zealand.

  • You will deliver exceptional customer service supporting offshore executives in calendar and meeting management; email management;
  • booking travel, accommodation and supporting other travel logistics; event management; completing expense reimbursements;
  • client relationship management; documentation preparation and other administrative tasks as needed. You will work in a fast paced environment with a supportive and dynamic virtual and local executive assistant team.

    Job Functions : - Your primary role and responsibility is to deliver proactive support and administrative services, including, but not limited to :

  • Calendar / Meeting Management - Manage and coordinate diaries and schedules with internal and external stakeholders on behalf of the executive
  • Email Management - Screen, respond to and / or action emails as necessary
  • Travel Management - Arrange the flight and hotel accommodations of the executive, and other logistical requirements (VISA, transfers, etc.)
  • Expense Management - Track and submit expenses for reimbursement or payment requisition and adhering to monthly deadlines
  • Events Management - Assist in setting up the logistics (venue, catering, electronic equipment) of the event and coordination of invites and monitoring RSVPs
  • Timesheet Management - Track, enter and submit the worked hours of the executive and adhering to weekly deadlines
  • Telephone Management - Relay accurate and detailed messages, and action or transfer calls to the executive as required
  • Client Relationship Management - Build relationships with clients and their EAs, update and maintain client lists using EY’s database, and track information and report on clients and / or markets
  • Job Requirements :

  • Candidate must possess at least a Bachelor's / College Degree, any field
  • Minimum of 2 years working experience specializing in Executive Assistance / Secretary / Admin Assistant or equivalent is preferred but not required
  • Customer Service experience working with multiple stakeholders
  • Proficient in MS Office (Outlook, Excel, Word, and PowerPoint)
  • Above average English communication skills, both written and spoken
  • Ability to handle multiple executives, priorities and deadlines
  • Open to work in an early morning shift
  • Skill Requirements :

  • Proficient time management skills with an ability to prioritize workload (ability to plan ahead and anticipate problems).
  • Confidence and ability to interact with clients and executives
  • Excellent attention to detail
  • Proactive and solutions focused
  • Team player, supportive of colleagues
  • Quality driven, consistently aiming for high standards
  • Maintains strict discretion and confidentiality
  • Internal learning and development opportunities : EY is committed to doing its part in building a better working world, thus, the organization promotes continuous learning and development opportunities by providing in-

    house technical and supplemental training related to each role, as well as promoting developmental programs, such as mentoring activities, projects, and the like, which will aide in our employees’ succession planning and career advancement.

    As an office-based Virtual Executive Assistant, you will provide remote support to senior executives in Australia and New Zealand.

  • You will deliver exceptional customer service supporting offshore executives in calendar and meeting management; email management;
  • booking travel, accommodation and supporting other travel logistics; event management; completing expense reimbursements;
  • client relationship management; documentation preparation and other administrative tasks as needed. You will work in a fast paced environment with a supportive and dynamic virtual and local executive assistant team.

    Job Functions : - Your primary role and responsibility is to deliver proactive support and administrative services, including, but not limited to :

  • Calendar / Meeting Management - Manage and coordinate diaries and schedules with internal and external stakeholders on behalf of the executive
  • Email Management - Screen, respond to and / or action emails as necessary
  • Travel Management - Arrange the flight and hotel accommodations of the executive, and other logistical requirements (VISA, transfers, etc.)
  • Expense Management - Track and submit expenses for reimbursement or payment requisition and adhering to monthly deadlines
  • Events Management - Assist in setting up the logistics (venue, catering, electronic equipment) of the event and coordination of invites and monitoring RSVPs
  • Timesheet Management - Track, enter and submit the worked hours of the executive and adhering to weekly deadlines
  • Telephone Management - Relay accurate and detailed messages, and action or transfer calls to the executive as required
  • Client Relationship Management - Build relationships with clients and their EAs, update and maintain client lists using EY’s database, and track information and report on clients and / or markets
  • Job Requirements :

  • Candidate must possess at least a Bachelor's / College Degree, any field
  • Minimum of 2 years working experience specializing in Executive Assistance / Secretary / Admin Assistant or equivalent is preferred but not required
  • Customer Service experience working with multiple stakeholders
  • Proficient in MS Office (Outlook, Excel, Word, and PowerPoint)
  • Above average English communication skills, both written and spoken
  • Ability to handle multiple executives, priorities and deadlines
  • Open to work in an early morning shift
  • Skill Requirements :

  • Proficient time management skills with an ability to prioritize workload (ability to plan ahead and anticipate problems).
  • Confidence and ability to interact with clients and executives
  • Excellent attention to detail
  • Proactive and solutions focused
  • Team player, supportive of colleagues
  • Quality driven, consistently aiming for high standards
  • Maintains strict discretion and confidentiality
  • Internal learning and development opportunities : EY is committed to doing its part in building a better working world, thus, the organization promotes continuous learning and development opportunities by providing in-

    house technical and supplemental training related to each role, as well as promoting developmental programs, such as mentoring activities, projects, and the like, which will aide in our employees’ succession planning and career advancement.

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