The Government of the Republic of the Philippines (GPH), through the Office of the Presidential Adviser on the Peace Process (OPAPP), has partnered with the United Nations Development Programme (UNDP) to implement a project entitled Support to Peacebuilding and Normalization (SPAN).
SPAN aims to contribute towards sustaining the gains of the Government’s peace process, and in ensuring peace and security in conflict-
affected areas by (a) accelerating the implementation of the security and socio-economic aspects of the Normalization Annex of the GPH-
Moro Islamic Liberation Front (MILF) Comprehensive Agreement on the Bangsamoro (CAB) and (b) strengthening the enabling environment for peace, recovery and development.
SPAN is composed of four (4) components : (1) Component 1 : Support to the Implementation of the Security Aspect of Normalization, (2) Component 2 : Support to the Implementation of the Socio-
Economic Aspect of Normalization, (3) Component 3 : Strengthening the Enabling Environment for Peace, Recovery and Development, and (4) Component 4 : Social Healing and Peacebuilding Programme for Marawi.
The Procurement Assistant is therefore expected to be able to analyze and interpret UNDP procurement rules and regulations, and assist in providing solutions to a issues related to procurement, while promoting a collaborative, client-
focused, quality and results-oriented service.
Duties and Responsibilities
Scope of Work
The Procurement Assistant is expected to exercise full compliance with UNDP programming, financial, procurement and administrative rules, regulations, policies and strategies, as well as implementation of the effective internal control systems. She / he will :
Expected Outputs and Deliverables
The Procurement Assistant is expected to submit a summary of activities, and accomplishment report to the Procurement Team Leader.
Each payment shall be made within two weeks after the receipt of approved summary of activities and accomplishment report.
Deliverables / Outputs
Estimated Duration to Complete
Target Due Dates
Review and Approvals Required (Indicate designation of person who will review output and confirm acceptance)
Name and Email address of designated person who will review and accept the output
Monthly procurement accomplishment Report of August 2018
August 27, 2018 to September 26, 2018
Procurement Team Leader
Monthly procurement accomplishment Report of September 2018
September 27, 2018 to October 26, 2018
Procurement Team Leader
Monthly procurement accomplishment Report of October 2018
October 27, 2018 to November 27, 2018
Procurement Team Leader
Under the overall guidance of the Procurement Team Leader and working closely with the rest of the Procurement team, the Procurement Assistant is expected to render a broad range of administrative support to the procurement services for the Resilience and Peace Building Unit (RPBU).
During the process, s / he shall promote a results-oriented approach to his / her work and output, while ensuring a client-
focused and client-friendly manner of rendering his / her services. S / he shall not supervise any staff but will be expected demonstrate seamless collaboration with the programme / project and operations teams within the Country Office (CO) environment, including UNDP partners and clients, where necessary.
The Procurement Assistant will directly responsible for the effective and timely delivery of procurement of goods, services and works for the projects.
She / he is also expected to work closely with the Operations Team of the UNDP Philippines Country Office.
Duration of Work
The work shall be initially for three (3) months with the possibility of extension subject to the availability of funds and assessment of performance for maximum of five (5) months.
The schedule of deliverables and duration of work may be revised based on a mutually agreed timetable through an exchange of letters.
The Procurement Assistant is expected to report to the UNDP Country Office daily. Travel may be expected, and all attendant costs will be covered by the Support to Peacebuilding and Normalization (SPAN) project.
Core Competencies :
Functional Competencies :
Building Strategic Partnerships
Level 1.1 : Maintaining information and databases
Promoting Organizational Learning and Knowledge Sharing
Level 1.1 : Basic research and analysis
Job Knowledge / Technical Expertise
Level 1.1 : Fundamental knowledge of processes, methods and procedures
Promoting Organizational Change and Development
Level 1.1 : Presentation of information on best practices in organizational change
Design and Implementation of Management Systems
Level 1.1 : Data gathering and implementation of management systems
Level 1.1 : Maintains effective client relationships
Promoting Accountability and Results-Based Management
Level 1.1 : Gathering and disseminating information
Required Skills and Experience
Qualifications, Competencies, and Experience
Points Obtainable (100 points)
based management systems.
Scope and Price Proposal and Schedule Payments.
The certificate of completion of work including the outputs of the Procurement Assistant shall be submitted to the Procurement Team Leader.
However, the certificate for availability of funds will be endorsed by the Team Leader of the Resilience and Peace Building Unit (RPBU).
Upon submission and acceptance of 1st monthly accomplishment report
September 27, 2018
Upon submission and acceptance of 2nd monthly accomplishment report
October 27, 2018
Upon submission and acceptance of 3rd monthly accomplishment report
November 27, 2018
Criteria for selection process :
The offer will evaluated based on the Combined Scoring method where the qualifications will be weighted a max. of 70%, and combined with the financial offer which will be weighted a max of 30%.
Recommendation Presentation of Offer
If an Offeror is employed by an organization / company / institution, and he / she expects his / her employer to charge a management fee in the process of releasing him / her to UNDP under Reimbursable Loan Agreement (RLA), the Offeror must indicate at this point, and ensure that all such costs are duly incorporated in the financial proposal submitted to UNDP.
Financial proposals should indicate an all-inclusive amount covering professional fees, travel costs, supplies, support staff and all other related costs.
Complete and detailed TOR along with the application requirements can be accessed thru this link : http : / / procurement-
notices.undp.org / view notice.cfm?notice id 48862
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply.
All applications will be treated with the strictest confidence.