MNL - Vendor Administrator
Aurecon Group Brand (Pte) Ltd
Manila
4d ago

KEY RESPONSIBILITIES :

Vendor Management Administrative Support

  • Demonstrated knowledge of vendor management and and procurement policies
  • Knowledge of (or ability to quickly acquire) policies and procedures
  • Knowledge of contracts and tendering processes and documentation
  • Completing regular verification of billed rates versus contracted rates.
  • Administrative support for the gathering, validating loading and maintenance of vendor data and contract data in the Vendor and Contract Management system
  • Administration and management of all contract details in VCMS
  • Maintenance of files and database for contracts, master service agreements, confidentiality agreements, consulting service agreements potential supplier prequalification information, and expiry dates followed by notification to appropriate persons reports, correspondence, requests for proposals and tenders in accordance with corporate records management guidelines.
  • Maintaining vendor contract data (VCMS)
  • Providing administrative and analysis support for the category Managers
  • Ability to run standard reports in the Vendor and Contract Management system and analyse vendor, category and spend data and as required tailor reports for more detailed analysis
  • Analyse report data to identify issues, trends, patterns and opportunities for savings and process improvements
  • Any other tasks which may be requested that fall within the scope of the Services normally offered.
  • Demonstrate flexibility and adaptability to varying shift requirements and operation hours in order to fulfil real time business requirements
  • Understanding of confidentiality required to perform Purchasing and Procurement activities.
  • DESIRED QUALIFICATIONS AND EXPERIENCE :

  • Candidate must possess at least a Bachelor's Degree in any related field
  • Minimum of 2 years’ experience in a contracts and procurement position or 4 years administrative / support role with strong references.
  • Knowledge of purchasing / finance software and / or ability to apply this knowledge to new software packages.
  • Knowledge and experience in the use of Service Management systems / tools (desirable)
  • Experience in a global shared services organisation (desirable)
  • Willing to work in Capitol Commons, Pasig City
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