To perform a full range of administrative / secretarial duties for the assigned unit / supervisors, including organizing and maintaining records, including inter-
intra-agency liaison and coordination, general office administration and management support, contact with the public, preparing correspondence and reports, and to provide support for a variety of specialized duties relating to loan / Technical Assistance (TA) project implementation and administration functions of PRM.
The incumbent will report to the Country Director, PRM.
Maintains liaison with government authorities and agencies, development partners and other stakeholders, and ADB HQ to support and facilitate operations and coordination, client and stakeholder relations, and general external relations.
Arranges office-wide activities, including senior visits from HQ and major events involving ADB at the institution level
Ensures intra-office communications, including dissemination of guiding information, both from within PRM and from HQ, and among PRM team members
Ensures all the incoming mails are logged, properly distributed and brought to the attention of CD, PRM, and that outgoing mails / faxes are delivered on time.
Translates incoming correspondence and do interpretation during meetings with government official as and when required.
Handles meeting and event schedule for Country Director (CD) manages PRM calendar electronically, makes necessary arrangements, including logistics, and communicates with CD and concerned staff as appropriate to facilitate schedule management.
Prepares / produces briefing and supporting materials for meetings attended by CD. Assists in the preparation of Aide Memoirs, background papers, back-
to-office reports and other reports, as and when required.
Assists CD in business travel arrangements, including document preparation, logistics arrangements, inter- / intra-office coordination, and post-
mission accounting activities.
Mentors other Operations Assistant and provides support when absent to ensure all incoming mail / faxes are properly recorded, distributed and brought to the attention of staff concerned, and that outgoing mail / faxes are delivered on time.
Provides efficient administrative services by screening incoming telephone calls, taking accurate messages
Ensures the CD's office filing systems (both electronic and paper) are set up and maintained in accordance with ADB's institutional standards and requirements
Performs any other duties as may be required and reflected in the incumbent's work plan, such as retrieving files / documents for preparation of reports, preparing tables and charts for reports and other routine office administrative functions.
Relevant Experience & Requirements
At least 5 years of relevant professional experience
Good typing skills; good knowledge of stenography preferred but not necessary
Good computer skills with sound knowledge of common word-processing, spreadsheets and graphics software used in ADB
Able to work with individuals from different cultural / national backgrounds; good interpersonal skills
Able to manage priorities and workload within general schedule of work, instructions and standardized practices
Good oral and written communication skills in English
Able to liaise and work effectively with staff within own work location
Able to work collaboratively with teams as a constructive team member
Familiar with local languages and institutions
Please refer to the link for ADB Competency Framework for AS5
The selected candidate is appointed for an initial fixed term of 3 years .
ADB offers competitive remuneration and a comprehensive benefits package . Actual appointment salary will be based on ADB's standards and computation, taking into account the selected individual's qualifications and experience.
This vacancy is a local staff position. It is open only to nationals and residents of Pakistan.
ADB seeks to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment.
ADB encourages all qualified candidates who are nationals of ADB member countries to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities.
Women are highly encouraged to apply.
Please note that the actual level and salary will be based on qualifications of the selected candidate.