Facilities Coordinator
Jones Lang LaSalle, IP, Inc
Makati, Philippines
7d ago

Description :

  • Assist the Facilities Management Team in the delivery of services to operate and maintain the property including any designated financial, technical maintenance, procurement, asset & vendor management.
  • Provide comprehensive administrative support in accordance with company policies, procedures and processes.
  • Develop an understanding of and sound working relationships with key representatives of the client and key suppliers / service providers with whom he / she operates in support of the site.
  • Act as the first point for service request calls and requisitions through data and voice support (Helpdesk Assistant).
  • Understand the operational and technical requirements of the elements of the site for which he / she is responsible.
  • Assist the Facilities Manager in managing all non technical outsourced service contracts and Jones Lang LaSalle personnel, including inspections and quality management of service delivery-
  • this includes all Housekeeping and Messengerial functions.

  • Ensure that current contracts are maintained to provide necessary supplies and services.
  • Review and spot check areas of responsibility to ensure that suppliers / service providers are meeting contractual obligations to the client.
  • Assist the Facilities Manager in the preparation of tender documentation, evaluation of tenders and preparation of contracts.
  • Responsible for administration activities including processing of vendor payments, preparation of vendor / client contact list including emergency contact list.
  • Ensure general administrative activities under his / her control are conducted in a timely and efficient manner.
  • Assist the Facilities Manager to ensure the smooth running of meetings and / or events at the site.
  • Assist critical out of hours issues and participate as a key team member in response to emergency situations.
  • Provided back up support for the Facilities Manager in times of absence.
  • If appropriate, liaise closely with the client on site representatives to address problems and / or enhance working environment performance.
  • Ensure compliance of regulations / requirements of Jones Lang LaSalle management.
  • Participate in Emergency Evacuation procedures including crisis management and business continuity.
  • Manage all Health and Safety issues and actively participate in Health and Safety reviews.
  • Assist with any other duties as assigned by the facilities Manager on a needs be basis.
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