Arvato | Procurement Specialist | EastwoodArvato | Procurement Specialist | Eastwood
Create Your Own Career
Quezon City PH
3d ago


The Procurement Specialist is responsible for the overall purchasing process including receiving purchase requests, generating quotations, negotiations, vendor finalization, approvals, PO generation, delivery and payment disbursement.

The role would require candidate to possess independent judgment, high level of integrity, negotiation skills and process development mindset.


  • Prepare purchase orders and send copies to suppliers and to departments originating requests
  • Determine if inventory quantities are sufficient for needs, ordering more materials when necessary
  • Respond to customer and supplier inquiries about order status, changes, or cancellations
  • Contact suppliers in order to schedule or expedite deliveries and to resolve shortages, missed or late deliveries, and other problems
  • Review requisition orders in order to verify accuracy, terminology, and specifications
  • Prepare, maintain, and review purchasing files, reports and price lists
  • Compare prices, specifications, and delivery dates in order to determine the best bid among potential suppliers
  • Track the status of requisitions, contracts, and orders
  • Calculate costs of orders, and charge or forward invoices to appropriate accounts
  • Check shipments when they arrive to ensure that orders have been filled correctly and that goods meet specifications
  • Compare suppliers' bills with bids and purchase orders in order to verify accuracy
  • Locate suppliers, using sources such as catalogs and the internet, and interview them to gather information about products to be ordered
  • Maintain knowledge of all organizational and governmental rules affecting purchases, and provide information about these rules to organization staff members and to vendors
  • Monitor in-house inventory movement and complete inventory transfer forms for bookkeeping purposes
  • Monitor contractor performance, recommending contract modifications when necessary

  • College graduate preferably with a degree in Business Administration, Finance, Economic or any related field
  • Candidate must have at least 2-3 years of Procurement experience that includes : purchasing, bookkeeping and record keeping
  • Knowledge of Procurement methods and procedures; knowledge of record keeping methods and procedures applicable to Procurement as well as some knowledge of bookkeeping principles and methods to the keeping of Procurement records;
  • knowledge of supplies and materials utilized in office, technical or maintenance operations; has good Negotiation skills

  • Strong administrative and clerical skills
  • Has good communication skills
  • Knowledgeable in MS Excel (data manipulation techniques), MS Access and MS PowerPoint
  • Flexible, able to work on own initiative, deal with more than one project at a time, can work under pressure and tight deadlines, and prioritize tasks accordingly
  • With or without BPO experience
  • About Arvato

    Arvato is a global BPO solutions provider. A subsidiary of Bertelsmann, one of the world’s largest media companies, Arvato has more than 65,000 employees in over 40 countries.

    Arvato has over 3,000 employees across multiple sites. As a leading global solution provider we design and implement customized Finance & Accounting, Supply Chain and Customer Relationship Management solutions for some of the most well-

    known brands in the world. In other words, whenever you download software, shop online, or have your smart phone repaired, there’s a good chance that we were active behind the scenes as a service provider.

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