POSITION SUMMARY :
The Procurement Specialist is responsible for the overall purchasing process including receiving purchase requests, generating quotations, negotiations, vendor finalization, approvals, PO generation, delivery and payment disbursement.
The role would require candidate to possess independent judgment, high level of integrity, negotiation skills and process development mindset.
Prepare purchase orders and send copies to suppliers and to departments originating requests
Determine if inventory quantities are sufficient for needs, ordering more materials when necessary
Respond to customer and supplier inquiries about order status, changes, or cancellations
Contact suppliers in order to schedule or expedite deliveries and to resolve shortages, missed or late deliveries, and other problems
Review requisition orders in order to verify accuracy, terminology, and specifications
Prepare, maintain, and review purchasing files, reports and price lists
Compare prices, specifications, and delivery dates in order to determine the best bid among potential suppliers
Track the status of requisitions, contracts, and orders
Calculate costs of orders, and charge or forward invoices to appropriate accounts
Check shipments when they arrive to ensure that orders have been filled correctly and that goods meet specifications
Compare suppliers' bills with bids and purchase orders in order to verify accuracy
Locate suppliers, using sources such as catalogs and the internet, and interview them to gather information about products to be ordered
Maintain knowledge of all organizational and governmental rules affecting purchases, and provide information about these rules to organization staff members and to vendors
Monitor in-house inventory movement and complete inventory transfer forms for bookkeeping purposes
Monitor contractor performance, recommending contract modifications when necessary
College graduate preferably with a degree in Business Administration, Finance, Economic or any related field
Candidate must have at least 2-3 years of Procurement experience that includes : purchasing, bookkeeping and record keeping
Knowledge of Procurement methods and procedures; knowledge of record keeping methods and procedures applicable to Procurement as well as some knowledge of bookkeeping principles and methods to the keeping of Procurement records;
knowledge of supplies and materials utilized in office, technical or maintenance operations; has good Negotiation skills
Strong administrative and clerical skills
Has good communication skills
Knowledgeable in MS Excel (data manipulation techniques), MS Access and MS PowerPoint
Flexible, able to work on own initiative, deal with more than one project at a time, can work under pressure and tight deadlines, and prioritize tasks accordingly
With or without BPO experience
Arvato is a global BPO solutions provider. A subsidiary of Bertelsmann, one of the world’s largest media companies, Arvato has more than 65,000 employees in over 40 countries.
Arvato has over 3,000 employees across multiple sites. As a leading global solution provider we design and implement customized Finance & Accounting, Supply Chain and Customer Relationship Management solutions for some of the most well-
known brands in the world. In other words, whenever you download software, shop online, or have your smart phone repaired, there’s a good chance that we were active behind the scenes as a service provider.