GDS
Ernst & Young Global Limited
Taguig City, PH
7d ago

Role : Project Coordinator Rank : Associate Shift : Night Shift Location : McKinley West, Taguig City Position Summary :

  • The Associate would be required to work in a global team environment in delivering and managing the administrative needs of the projects for stakeholders within agreed timelines.
  • Overall Years of Experience :

  • 2 to 5 years of work experience
  • At least a year of experience working in a team environment is preferred
  • At least 1 to 2 years of working as a Project Coordinator / Project Administrator
  • Skill Requirements :

  • The role requires someone who can manage a number of concurrent activities, with strong multi-tasking, prioritization, organizational and time management skills.
  • Administration and organization Enjoys problem solvingAble to prioritize effectivelyStrong project co-ordination skillsComfortable using IT database systemsAble to interact with senior managementExtremely organized and enjoys administrationAble to work in a team arrangement
  • Proficient in MS Office (Word, Excel & PowerPoint) and fair knowledge of MS Outlook and Skype
  • Interpersonal skills Excellent written and oral communication skillsA strong team player who is comfortable working collaboratively with othersMust be able to work virtually, and independentlyAble to be diplomatic when dealing with clients
  • Flexibility Respond well to deadlines and work outside of normal hours when requiredComfortable working on a number of activities concurrentlyAble to work in a rapidly changing environment and prioritize accordingly
  • Key attributes
  • Professional and diplomatic communicator
  • Quality focused and takes pride in paying attention to detail
  • Self-starter, who can manage with minimal direction
  • Roles and responsibilities :

    Key Requirements :

  • Resource with experience in project coordination with strong organizational skills and would be required to co-ordinate and support on the following tasks.
  • Project Administration Support

  • Put together project plan and provide weekly updates
  • Follow up on outstanding actions
  • Keeping team updated on movements and changes
  • Flag risks and concerns
  • Newsletter / leadership communication support

  • Template creation and management (Outlook)
  • Support select content creation (e.g. new hires list - names and photos)
  • Manage select approval aspects
  • Email layout setup & editions
  • Distribution
  • Chasing / following up basic people stories and creating an initial draft
  • Sending out Q&As for completion
  • GLMS Support

  • List modification
  • Authorization changes
  • Updating process documents
  • Webcast Support

  • Calendar planning (coordinating dates in the diary)
  • Logistics room bookings, IT support, webcast booking form and briefings
  • Project co-ordination / management
  • Provide replay information and links post event
  • Manage invoicing and payment
  • Email set up
  • Sending out emails
  • Monitoring inbox for feedback and questions responding / forwarding to appropriate person / following up that response has been sent
  • Archiving
  • Transition from Lotus Notes to Outlook setting up shared mailbox
  • Budget / Invoices

  • Budget / WIP reports
  • Invoice processing
  • Handling invoicing & payment for 3rd party vendors
  • Join us in building a better working world.

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