Contracts Analyst
Groupe CGI inc.
Taguig, Philippines
7d ago

Position Description : Responsibilities

Responsibilities

  • Data input of contract details onto an Access database.
  • Tracking contractor approval paperwork.
  • Producing and issuing new contracts and contract extensions.
  • Tracking contractor end dates and chasing extension paperwork as required.
  • Issuing Confidentiality waivers, network log-in, and BPSS clearance pack to all new joiners.
  • Tracking signed contracts and confidentialities to ensure they are returned.
  • Tracking and ensuring all new contractors submit a BPSS pack to our Security Office.
  • Requesting network accounts and issuing the account credentials.
  • Applying for security pass requests on behalf of contractors.
  • Submitting laptop requests on behalf of contractors.
  • Issuing Security Awareness Training & CGI Code of Ethics Course and checking the answers.
  • Liaising with suppliers and the e-Procurement team in setting up new supplier accounts.
  • Preparing contractor purchase requisitions in the CGI e-Procurement system.
  • Issuing Purchase Orders.
  • Checking the status of contractor invoices as required.
  • Resolving all the FRC Exception invoices.
  • Handling of invoice queries that are received from suppliers, contractors and Accounts Payable.
  • Work to significantly reduce the number of non-submitted contractor timesheets each week.
  • Updating of the Resourcing database (LARA) records.
  • Ad hoc and standard reporting as required.
  • Answer related telephone and email enquiries.
  • Requirements

  • Knowledge and skills :
  • oDesire to do an Admin role in a busy environment is essential.

    oExcellent organizational and time management skills

    oMicrosoft office packages : Word, Excel, Outlook Essential; Access Desirable)

    oThe ability and confidence to communicate with all levels of Personnel

    oTraining on internal Database systems will be given.

    oHR Expertise Practice

    oCommunication and Interpersonal Skills

    oResults Driven

    oProficiency in Systems and Tools

    oProficient in the English Language (written and spoken)

    oAdaptability and Flexibility

    oCustomer Orientation

    oTrustworthiness / Ethics

    What you can expect from us :

    Build your career with us.

    It is an extraordinary time to be in business. As digital transformation continues to accelerate, CGI is at the center of this change supporting our clients’ digital journeys and offering our professionals exciting career opportunities.

    At CGI, our success comes from the talent and commitment of our professionals. As one team, we share the challenges and rewards that come from growing our company, which reinforces our culture of ownership.

    All of our professionals benefit from the value we collectively create.

    Be part of building one of the largest independent technology and business services firms in the world.

    No unsolicited agency referrals please.

    CGI is an equal opportunity employer.

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