Operations Assistant / 180515
Asian Development Bank
6 ADB Avenue, Mandaluyong City 1550, Metro Manila, Philippines
7d ago

IMPORTANT INFORMATION

Close relatives1 of ADB staff, except spouses of international staff, are not eligible for recruitment and appointment to staff positions.

Applicants are expected to disclose if they have any relative / s by consanguinity / blood, by adoption and / or by affinity / marriage presently employed in ADB.

1 Close relatives refer to spouse, children, mother, father, brother and sister, niece, nephew, aunt and uncle

Overview

The Asian Development Bank (ADB) is an international development finance institution headquartered in Manila, Philippines and is comprised of 67 members, 48 of which are from the Asia and Pacific region.

ADB's mission is to reduce poverty and promote sustainable economic growth in the region. ADB's main instruments for helping its developing member countries are policy dialogue, loans, equity investments, guarantees, grants, and technical assistance.

ADB only hires nationals of its 67 members.

This position is assigned to the Office of the Director General, Pacific Department (PAOD). The position will be based in ADB's Pacific Liaison and Coordination Office (PLCO) in Sydney.

To view ADB's Organizational Chart, please click here.

IMPORTANT NOTE : This is a 5-year special fixed-term appointment. At the end of the period, the appointment may, at the option of ADB, be extended on exceptional basis for a further fixed period or allowed to lapse.

A special fixed-term appointment will automatically and without prior notice expire at the end of the original or extended term.

If the successful candidate is an ADB staff member holding a regular appointment, his / her regular appointment will be converted to a special fixed-term appointment.

Job Purpose

The Operations Assistant will perform a full range of administrative, secretarial and logistical functions, including preparing correspondence and reports, organizing and maintaining records, supporting missions by senior ADB staff, and other administrative functions.

The incumbent will report to designated international staff and senior national staff.

Responsibilities

  • Ensure that all correspondence and documents for supervisors are correctly typed and prepared in compliance with ADB's standards.
  • Respond on behalf of the supervisors to routine correspondence and drafts replies on more complex issues in accordance with guidelines.
  • Monitor progress / status of confidential matters / documents requiring immediate action / attention to ensure timely completion of required action.
  • Coordinate the schedule of the supervisors and ensure that appropriate arrangements are made for meeting, travel, accommodation and events.
  • Prepares mission authorization requests.

  • Liaises with ADB staff inside and outside the work area, executing agencies and donor countries as required.
  • Compile and prepare briefing / progress reports for supervisor as requested. Monitors progress / status of work programs.
  • Perform other duties as may be required to support the implementation of PAOD and PLCO's workplan.
  • Provide back up support for other Operations Assistants as needed.
  • Qualifications

    Relevant Experience & Requirements

  • Bachelor's degree
  • At least 5 years professional experience in similar organization / s.
  • Familiarity with operational and administrative procedures of organizations in the public or private sector.
  • Excellent command of written and spoken English.
  • Excellent typing skills, sound knowledge of word-processing, spreadsheets, presentation, and graphics software.
  • Strong coordination, interpersonal, and diplomatic skills, an ability to work with individuals from different cultural / national backgrounds, and a demonstrated record of working collaboratively as a team member.
  • Ability to take multi-task, take the initiative, solve problems, proactively manage tasks, and complete tasks promptly within tight timeframes and with high quality.
  • Willingness and capacity for learning and innovation.
  • Ideally, applicants will have some familiarity with Pacific island cultures and countries.
  • Please refer to the link for ADB Competency Framework for Administrative Staff Levels 4 - 5.
  • General Considerations

    The selected candidate will be appointed for an initial term of up to 5 years.

  • This vacancy is a regional staff position with local remuneration package. It is open to nationals and permanent residents residing in the duty station, Australia;
  • and nationals from ADB member countries in the Pacific region Cook Islands, Federated States of Micronesia, Fiji Islands, Kiribati, Papua New Guinea, Republic of the Marshall Islands, Nauru, Palau, Samoa, Solomon Islands, Timor-

    Leste, Tonga, Tuvalu and Vanuatu. It is also eligible for nationals from New Zealand.

    ADB offers competitive remuneration and a comprehensive benefits package. The actual appointment salary will be based on ADB's standards and computation, taking account of the selected individual's qualifications and experience.

    ADB seeks to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment.

    ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation, or disabilities.

    Women are highly encouraged to apply.

    Please note that the actual level and salary will be based on the qualifications of the selected candidate.

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