Senior Assistant
Maxim Integrated
Bonifacio, Philippines, Cavite, Philippines
7d ago

Job Description Maxim Integrated is a highly successful, $2.4 billion company. With offices and manufacturing sites around the world, we design award-

winning semiconductors that make the world more integrated. We also know that it’s our people who make us a great company.

So we reward bold thinking, teamwork, personal growth, and community involvement. Want to make a difference and be challenged every day?

Join us at Maxim Integrated. With analog integration, the possibilities are endless.

  • Secretarial function Meeting scheduling Preparation of the minutes of the meeting Site announcements / broadcast Reception / screening of visitors
  • HR Function Hiring and recruitment Scheduling of interviews Confidentiality - Non-Disclosure Agreement (NDA) Preparation of RTH (Request to Hire) and ESCs (Employee Status Changes) Exit Management Assistance Benefits Administration SSS, PagIBIG, PhilHealth Engagement Programs Management and Coordination, including but not limited to outreach programs, big Company events, rewards and recognition administration and other related programs
  • Administration Site administration Supervision of janitors Supervision of guards Contact with building adminHouse rulesCommittee organization Legal administration for the Site (MESC) Contracts Business registrations Legal reports / board meetings Works with (GL) Gate pass / work permits -
  • for non-Maxim personnel and items to be carried in / out of the site Parking space allocation Office and pantry supplies monitoring Resource allocation -

    meeting rooms Scheduling of visits - HR, clinic, security, etc. Event coordination - parties, teambuilding, strategic meeting Filing and documentation -

    document controller (accounting procedures) Contact with Lane Archive - external warehouse / record keeping Shipping and logistics Shipment Request Form (SRF)

  • Accounting Petty cash custodian Government filings - SSS, BIR, HDMF, Pag-ibig Purchase Requisition (PR) preparation using eMARS and works with General Ledger Team Assists in preparation of accounting procedures (General Ledger, Fixed Assets, Accounts Payable, Accounts Receivable) Workday Goals and Performance System (GPS) reminders -
  • to have access to Site Directors’ Workday-GPS page Individual Development Plans reminders - periodic review between managers & staff Site Incentive Plan (SIP) tracking -

    quarterly Record keeping (legal documents, external audit reports)

  • Review of Expense reports Discuss WF lead time OthersTravel coordination - booking of flights, hotel reservation, driver arrangement Checking of FDEs attendance (Filipino Data Entry -
  • Clerks) who are on contract

    Minimum Qualifications Maxim is an equal opportunity employer and gives consideration for employment to qualified applicants without regard to race, color, religion, sex, national origin, disability or protected veteran status.

  • Candidate must possess at least Bachelor's / College Degree in Social Science / Sociology, Finance / Accountancy / Banking, Psychology or equivalent.
  • Preferably 1-4 Yrs Experienced Employee specialized in Clerical / Administrative Support or equivalent.
  • Excellent customer service skills, flexible, organized and has attention to details
  • Relocation Assistance Available No Visa Sponsorship Available No

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