Proposal Coordinator
1d ago


  • Data entry for the new Sales Support Database system (Initially)
  • Update, reformat and / or rebrands MS Word, MS PowerPoint and InDesign documents, proposals, statement of qualifications, capability statements etc.
  • Assist with data capture and maintenance for the Sales Support Database including researching, updating, and compiling corporate information such as project profiles, CVs and other standard materials for proposals and improvements for the database.
  • Work with Pursuit Teams with the coordination and development of creative, compelling and quality proposals and other tasks.
  • Responsible for coordinating the pursuit process from kick-off meetings through to production of client response template, editing, formatting, collating, proof reading and electronic delivery of Pursuits.
  • Understand the bid process and work collaboratively with the Pursuits Team to build bid plans and schedules.
  • Facilitation of bid meetings, approval meetings and chasing of identified actions, as required.
  • Review bid documents and using the requirements of the RFP document build a proposal template.
  • Coordination with the Pursuit Team and ownership of information essential for proposals, pre-qualifications, panels and questionnaires.
  • Identify and edit existing materials and / or write copy to effectively communicate Arcadis services, capabilities and winning themes.
  • Support with Client Development needs across all sectors and countries.
  • Contribute, participate and support continuous process improvement of the Manila Shared Services Team.
  • Qualifications

  • Bachelor’s Degree (Marketing, English, Business Administration or Engineering related etc.), and a minimum of 2 years of experience coordinating, scheduling, editing, and producing proposals, statement of qualifications, reports, pre-
  • qualifications, or presentations.

  • Excellent English verbal and written communication, strong computer skills with proficiency in MS Office Suite, especially Word and Presentation and InDesign.
  • Experience as a is preferable.
  • Excellent organizational skills and time management in a fast-paced environment.
  • Excellent attention to detail and accuracy of work is essential.
  • Ability to work under multiple tight deadlines and respond to last minute requests and compressed production schedules.
  • Ability to take initiative and exercise commitment and dedication while working independently or with a team.
  • Ability to show initiative and examples of creativity.
  • Ability to work under pressure and own initiative.
  • Clear and thorough communication style.
  • Enabling functions

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