Global Payroll Specialist I
TMF Group
Manila, Philippines
3d ago

Job Purpose

Performing a variety of payroll coordination activities under minimum supervision. Part of a team of HRP Global Delivery team , the purpose of this role is to ensure accurate review and processing of Client global payroll .

Taking on independent working, this role will perform a variety of coordination, control and validation activities for various size locations.

This role will work with other teams including Client Service Manager and local offices.

Key Responsibilities

  • Providing coordination to small-size and medium-size locations under minimum supervision, and to large-size locations under close supervision
  • Monthly payroll results reporting to the Client in accordance with the agreement
  • Verification and consolidation of payroll data provided by the Client
  • Timely delivery of payroll data to / from local offices
  • Validation of local payroll results in terms of data variances and input data consideration in payroll run : month to month comparison, analyzing of variances above agreed thresholds, preparing explanation to the Client and / or seeking additional confirmation with the local office
  • Dynamics updates and assistance to the local office with regard to Dynamics entries
  • Regular communication with the Client in case of any issues with a monthly payroll data
  • Standard communication with local offices with regards to monthly calendar, deadlines and data process via Dynamics
  • Liaising with local teams regarding employees’ queries and validation of answers given before sharing with the Client (exhaustiveness and clarity)
  • Coordination of monthly payments process (including preparation of banking payment file for banking system upload) and reconciliation of bank accounts
  • Timely local payslips verification and delivery for split process to GBS
  • TMF Issue log completion in terms of service quality in the region
  • Maintenance of number of headcount / payslips and reporting for the global invoicing process, assistance to the Invoicing team in case of any issues with the local invoices (Billing Templates),
  • Identifying out-of-scope service, coordination of Change Request Notes (CRN) process in the region
  • Accumulating knowledge and understanding payroll rules of payrolls coordinated in the region
  • Managing ad-hoc data collection requests : collect various data from local offices as per the Client’s ad-hoc requests, validate the content and consolidate into consistent format before sharing with the Client
  • Providing internal trainings, sharing knowledge and supporting other members of the team
  • Working in compliance with all company procedures and related standards of work.
  • Any other tasks assigned by Team Leader or Manager
  • Consulting with senior colleagues difficult and non-standard payroll issues
  • Managing global payroll process via Dynamics, including but not limited to data import, export, validation, manual input and amendments, and any other activities as assigned to the global hub in the scope of work
  • Being proactive and using initiative to clarify issues, identify savings and efficiencies
  • Technical Skills

  • Bachelor degree (preferred fields : economy, management, law, mathematics, econometrics)
  • At least 3 years of previous experience in global or local payroll area
  • Good command of written and spoken English
  • Proficiency in MS Office : especially MS Excel, MS Outlook and MS Word
  • Working experience with payroll / HR software
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