HR Admin Support
Shopee
Manila, Philippines
4d ago

Job Description :

HRIS & Employee Records

  • Enter all new hires, employee movements, and other employee data into the HRIS.
  • Coordinate with On-boarding team for the employment information of new hires.
  • Partner with and support HR Business Partners to ensure employee data information is up to date in HRIS and manual headcount tracker.
  • Assist with daily administration and support of the Employee Self-Service system, including the orientation of the system to all new employees.
  • Create various HR reports using the HRIS facility for the use of the HR group and other departments, including monthly company headcount reports and other HR demographic reports, as needed.
  • Provide presentation materials for reports by creating MS Excel or PowerPoint tables, graphs, charts, maps, etc. to be used for the reports.
  • Update the HRIS calendar on an annual basis, taking into account approved company-scheduled vacations and other government-declared special holidays.
  • Run various audits of employee information and other data in the HRIS system to help maintain the data integrity of the system.
  • Prepare COE draft for each request.
  • Payroll & Benefits Administration

  • Notify the employee when there’s a failed payroll crediting transaction and solve the issue within SLA.
  • Ensure that all employee leaves (annual leaves, sick leaves, etc.) are properly encoded in the HRIS.
  • Provide support to Benefits team with all the transactions regarding government benefits of employees (SSS, PagIbig, Philhealth).
  • Facilitate health maintenance benefits for employees (HMO).
  • Do any HR-related work that may be assigned from time to time.
  • Requirements :

  • Bachelor degree or higher in human resources management or related field
  • At least 1-2 years of relevant experience
  • Excellent understanding of HRIS, payroll processes, and statutory requirements
  • Meticulous and organised, able to work in fast-paced and dynamic environment
  • Strong problem-solving skills, interpersonal and communication skills
  • Strategic mindset to think beyond the operational activities and contribute to payroll projects
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