Procurement & Office Manager
San Mateo Metro
6d ago

Job Title : Procurement & Office Manager

Location : South San Francisco, CA

Internal Job ID : 503640

Pay : $40-50 / hr - $80-100k

The Procurement and Office Manager position plays a crucial role in the success of the internal staff within an office. The successful candidate will understand the time sensitive nature of the requests they receive and have the ability to prioritize their day to maximize the effectiveness of the team members that they support.

They will provide structure within an office to alleviate any additional workload from the management staff. This role will work closely with the managers within an office to ensure compliance, consistency, and efficiency across all channels.

Responsibilities :

The position duties and responsibilities include, but are not limited to :

  • Monitoring & ordering office supplies, furniture, appliances, and electronics as needed for the 170 Harbor Way & 290 Utah
  • Organize office operations and procedures
  • Coordinate with IT department on all office equipment
  • Meet and greet all visitors in a professional and positive manner
  • Answering telephone calls along with emails and directing them to the relevant staff
  • Work with HR & IT when onboarding new employees
  • Updating of company employee reports
  • Must be able to support multiple departments and executive management team
  • Coordination of conference room calendars to ensure smooth scheduling between multiple groups
  • Maintain reception area, & conference rooms in a neat and clean fashion
  • Ensure copier and office equipment are working properly and if needed schedule service
  • Manage relationships with vendors, service providers and property management, ensuring that all services / items are invoiced and paid in a timely manner
  • Manage cleaning, repairs, and maintenance vendors for the 170 Harbor Way & 290 Utah facility
  • Retrieve mail & distribute
  • Retrieve boxes and freight from dock area
  • Mail envelopes and / or packages via USPS, FedEx, or UPS
  • Must be comfortable and familiar with NetSuite (Purchase Orders)
  • Enter purchase orders into NetSuite as needed
  • Coordinate group meetings / events; provide support, food, transportation, materials etc.
  • Participate in meetings, conferences, and project team activities, as required
  • Implement procedural and policy changes to improve operational efficiency
  • Qualifications and Education Requirements

  • 2-4 years of accounting experience
  • Professional oral and written communication skills
  • Experience in a support role
  • Experience in NetSuite, preferably in purchase orders
  • Individuals in this position work in a team environment, while being held accountable for meeting goals and deadlines. The Purchasing and Office Manager must be results-oriented with a high sense of urgency and ability to work with a variety of personalities.

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