Programme Assistant (Institutions/SDG Partnership)
United Nations Development Programme
Manila, PHILIPPINES
5d ago

Background

You are invited to join a team of dedicated development professionals whose primary role is to support the Philippines to achieve the 2030 Agenda.

As part of the UNDP team your focus will be to work with multiple stakeholders to find the country specific solutions that lead to the eradication of poverty and to ensure no one is left behind -

and we reach those furthest behind first.

You will be confronted with diverse development challenges, including addressing basic development needs, supporting institutional transformations to enable sustainable development, and enabling rapid recovery from shocks, crises and conflicts by strengthening development pathways.

These development challenges are not mutually exclusive. In fact, they often coexist, requiring tailored integrated solutions that can adequately address specific deficits and barriers.

We place a premium on national ownership in the analysis, design and implementation of solutions, as well as a partnership-

based approach to leverage the range of skills and resources needed public and private. We work closely with all stakeholders in society to find innovative solutions to old development problems.

UNDP is looking for individuals who have the analytical, planning and implementation capacities that can address links, choices and connections across many issues and sectors.

We seek individuals who can apply global best practice to national contexts. We are looking for people who are enthusiastic, motivated and committed to making a positive contribution to Development in the Philippines.

Pooled in one team in support of UNDP 3 outcome areas, and under the rotational supervision of an Outcome Lead the Programme Assistants provides the necessary support in execution of services in the CO Programme Unit, supports the design, planning and management of the country programme portfolio by facilitating programme and project implementation.

The Programme Assistants promotes a client-oriented approach consistent with UNDP rules and regulations.

The Programme Assistants work in close collaboration with the operations, MSU, programme and project teams in the CO staff for resolving programme related issues and information delivery.

Duties and Responsibilities

1. Support the administration and implementation of programme strategies, adapts processes and procedures focusing on achievement of the following results :

  • Effective application of RBM tools and achievement of programme and management targets. Support the design of mechanisms to accelerate delivery and enhance impact of programme portfolio.
  • Presentation of information / reports for identification of areas for support and interventions.
  • Support the troubleshooting of project implementation by effective quality assurance of PMUs related programme and operations work.
  • 2. Provides effective support to management of the CO programme focusing on the achievement of the following results :

  • Support the preparation of project documents’ drafts, work plans, budgets, proposals on implementation arrangements.
  • Pipeline management and project initiation on and off Atlas. Prepares in coordination with PMUs and in coordination with relevant office units' re-
  • alignment of budgets / project documents and agreements.

  • Support the provision of guidance to the executing agencies on routine implementation of projects, tracking use of financial resources.
  • Follow up on performance indicators / success criteria, targets and milestones, preparation of reports.
  • Support the identification of operational issues and participate proactively in solutions in accordance with programme policies and procedures of the organization.
  • Support quality assurance related activities / audits and follow up tasks including audit recommendations.
  • 3. Provides administrative support to the Programme Unit and overall support to the Programme oversight to Projects (NIM / DIM) focusing on achievement of the following results :

  • Proper control of the supporting documents for payments, review of projects & Financial Reports.
  • Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas.
  • Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers.
  • Support the Programme Analyst in guiding UNDP Project personnel in DIM implementation or Country Office support to NIM in complying with relevant UNDP Programme and Operations policies and procedures.
  • Supports Project teams in capacity building exercises oriented to develop competences in NIM environment for accountable and result driven project management.
  • Supports the effective formulation of procurement plans.
  • 4. Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results :

  • Organization of trainings for the operations / projects staff on programme.
  • Effective contributes to sharing competencies and expertise across projects, teams and peers.
  • Synthesis of lessons learnt and best practices in programme.
  • Sound contributions to knowledge networks and communities of practice.
  • Innovation

    Ability to make new and useful ideas work

    Level 2 : Analyzes complex technical materials (including data) and makes concise, relevant recommendations

    Leadership

    Ability to persuade others to follow

    Level 2 : Proactively identifies new opportunities and challenges

    People Management

    Ability to improve performance and satisfaction

    Level 2 : Takes ownership of responsibilities

    Communication

    Ability to listen, adapt, persuade and transform

    Level 2 : Understands, explains and shares information on assigned tasks with accuracy and clarity

    Delivery

    Ability to get things done while exercising good judgement

  • Level 2 : Meets goals and timelines for delivery of products or services;
  • Technical / Functional

    Detailed list of competencies can be accessed through

    and hiring managers are encouraged to familiarize themselves for more information

    Quality Assurance

    Ability to perform administrative and procedural activities to ensure that quality requirements and goals are fulfilled

    Level 2 : Execute & Learn : Execute & Learn : Perform defined tasks

    Project Management

    Ability to plan, organize, and control resources, procedures and protocols to achieve specific goals

    Level 2 : Execute & Learn : Performs defined tasks efficiently and deepens knowledge of area of work

    Operational Efficiency

    Ability to identify and execute opportunities to improve operational efficiency

    Level 2 : Execute & Learn : Performs defined tasks efficiently and deepens knowledge of area of work

    Knowledge Facilitation

    Ability to animate individuals and communities of contributors to participate and share

    Level 2 : Technical Assistance : Performs defined tasks efficiently and deepens knowledge of area of work

    Team building

    Ability to work effectively with diverse groups of professionals towards common goals

    Level 2 : Execute & Learn : Performs defined tasks efficiently and deepens knowledge of area of work

    Required Skills and Experience

    Education :

  • Secondary Education or bachelor's degree in Project Management, Business or Public Administration or related field.
  • UNDP Procurement Certification programme would be an asset.
  • Experience :

  • 5 years of relevant experience with Secondary Education or 2 years of relevant experience with bachelor's degree.
  • Relevant experience in administration or programme support service.
  • Experience in the usage of computers and office software packages (MS Word, Excel, etc.). Experience in handling of web-
  • based management systems.

  • Exposure to UNDP ERP, ATLAS and share point an asset.
  • Language Requirements :

  • Proficiency in English. Working knowledge of other UN language desirable.
  • Other :

  • Non-Smoking environment.
  • UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply.

    All applications will be treated with the strictest confidence.

    UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination.

    All selected candidates will, therefore, undergo rigorous reference and background checks.

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