Inthis role you will be part of a team responsible for the facilities operationalservices in Oracle NetSuite Sites in Manila. You will be responsible for thequality of the day-to-day services and will be supported by the local FacilitiesTeam.
Rental& Utilities Payment
Inventory,Purchasing & PO Monitoring
GeneralOffice Equipment Management, Repairs & Maintenance
SeatAssignment, Moves and Changes
ServiceRequests - OSvC - MyHelp
OfficeFacilities Management & Services – Pantry Services, Training & MeetingResources, Cleaning Services
AssetInventory, Management & Retired Asset Disposal
HC& Seat Capacity Monitoring & Reporting
Unifier– Budget requestor, EHS Contributor/Dispatcher
EHSInspection and Monitoring
OfficeSafety & Security
Operationalresponsibilities for Concierge Services - FrontDesk and switchboard, Dispatch& Mail Services
General education & qualifications
Previousexperience of administration
Previouscorporate working experience essential
Previousexperience of working within Real Estate and Facilities
Understandingof Helpdesk and Service Resolution
Ability togenerate and compile reports.
Ability tocommunicate effectively both verbally and in writing is essential
Able toproduce clear and concise written communication
Fluent inEnglish is essential
Able todemonstrate a professional and organized approach to the role
Previouslyworked on implementing policies and procedures
Logical thinker,able to spot errors and resolve queries, obtain closure on relevant issues
Ability toaccurately complete tasks within specified deadlines
Detailed Description and Job Requirements
Provide building and office management services for economy of operation and maximum usage of facilities and equipment. Work with external vendors to develop and implement facilities plans. Review vendor contracts, onsite vendor performance, timely work order completion, and construction related activities. Participate in collaborative space planning efforts with internal resources and user groups. Prepare and monitor annual property budget and other related costs in facility planning. This position will interface with both senior management as well as individual contributors.
As a member of our Real Estate and Facilities team, you will assist the building or office manager in all aspects of daily operations. This may include managing Oracle's office space and equipment. Ensure adherence to company guidelines, processes and building and safety codes. Obtain, review and estimate design costs including equipment, installation, labor, materials, and preparation. Prepare annual budget. Conduct benchmarking.
Duties and tasks are standard with some variation. Completes own role largely independently within defined policies and procedures using problem solving skills. Excellent communication and decision making skills. Familiarity with email and MS Office applications is essential. Willing to function as after-hours contact for facilities emergencies. May be required to be accessible via phone or pager. Degree, relevant certification or equivalent with 2-5 years prior facilities or property assistant experience preferred.