Associate Project Analyst / 190305
Asian Development Bank
6 ADB Avenue, Mandaluyong City 1550, Metro Manila, Philippines
5d ago

IMPORTANT INFORMATION

Close relatives (spouse, children, mother, father, brother and sister, niece, nephew, aunt and uncle) of ADB staff, except spouses of international staff, are not eligible for recruitment and appointment to staff positions.

Applicants are expected to disclose if they have any relative / s by consanguinity / blood, by adoption and / or affinity / marriage presently employed in ADB.

Overview

Asian Development Bank (ADB) is an international development finance institution headquartered in Manila, Philippines and is composed of 68 members, 49 of which are from the Asia and Pacific region.

ADB s mission is to reduce poverty and promote sustainable economic growth in the region. ADB s main instruments for helping its developing member countries are policy dialogue, loans, equity investments, guarantees, grants, and technical assistance.

ADB only hires nationals of its 68 members.The position is assigned in the Uzbekistan Resident Mission (URM) within the Central and West Asia Department (CWRD).

CWRD is responsible for maintaining client relations and delivering ADB assistance to countries in the Central and West Asia region.

  • URM s responsibilities include (i) country reporting; (ii) country strategy and program formulation; (iii) coordination of ADB s activities with the government, donors, NGOs, academic institutions, private sector, and other members of civil society;
  • iv) financial and administrative activities, project administration support, economic and sector work and programming support;
  • and (v) external relations and information dissemination.

    To view ADB Organizational Chart, please click here.

    Job Purpose

    The Associate Project Analyst provides analytical and administrative support to the functions of project processing, portfolio management, and project administration in general.

    He / She also supports the overall monitoring and coordination of the processing and administration of loans and technical assistance (TA) in URM.

    The incumbent will report to designated international staff and senior national staff.

    Responsibilities

  • Reviews bidding documents, bid evaluation reports and assists in the preparation of e-Procurement Approval Form (ePAFs) for works contracts;
  • reviews Request for Proposals (RFPs), technical and financial proposals and evaluation reports (when managed by Executing Agency (EA)) for consulting services;
  • Compiles data and statistics on contract awards and disbursements for assigned projects for the generation of various reports required by the Project Team Lead and URM Project Administration Unit.
  • Prepares projections, monitors and analyzes the actual awards and disbursements against projections to identify shortfalls and their underlying causes, and follows up these matters with the Project Team Lead, and the EA and Implementing Agencies (IA) as required.

  • Assists in processing disbursements for assigned projects by (i) following up with EAs on timely submission of withdrawal applications, (ii) reviewing withdrawal applications for compliance with project agreement, (iii) preparing data input for Project Contract Summary Sheet (PCSS) to update the Loan Financial Information and Services (LFIS).
  • Assists in creating and updating individual Project Performance Reports and Technical Assistance Project Reports, such as Project Information Documents and ensuring the timely posting of reports, of assigned projects on the ADB website.
  • Maintains records to monitor compliance with project and TA covenants, follows up on outstanding obligations of the EAs / IAs, and inputs data on the status of compliance into eOperations (eOps), including but not limited to submission of financial statements and monthly and / or quarterly progress reports, and drafts project administration related memos and correspondence.
  • Creates, updates and maintains the data in the eOps system on a regular basis for assigned projects, ensuring accuracy of all the required details.

  • Updates and maintains URM management information system for project administration matters on a regular basis. Maintains related documents, records and files for delegated projects.
  • Assists in (i) processing staff and TA consultant recruitment and coordinates paperwork with concerned departments / offices;
  • ii) processing contract variations; (iii) monitoring submission of consultants' billings and final billings and TA completion to ensure timely closing of TA accounts.

  • Contributes to the preparation of Reports and Recommendations of the President, Project Administration Memorandum, and Facility Administration Memorandum in compliance with procurement policies and procedures of assigned projects, and reviews for consistency and accuracy.
  • Participates in various missions as required such as country portfolio review, tripartite portfolio review, inception, review, mid-
  • term, and project completion and other missions by providing independent support in collecting data on contract awards and disbursements, reconciliation of project accounts, compliance with loan covenants, and assisting EAs where necessary in the preparation of various reports and applications.

  • Performs other duties that may be assigned, as reflected in the incumbent s work plan.
  • Reviews bidding documents, bid evaluation reports and assists in the preparation of e-Procurement Approval Form (ePAFs) for works contracts;
  • reviews Request for Proposals (RFPs), technical and financial proposals and evaluation reports (when managed by Executing Agency (EA)) for consulting services;
  • Compiles data and statistics on contract awards and disbursements for assigned projects for the generation of various reports required by the Project Team Lead and URM Project Administration Unit.
  • Prepares projections, monitors and analyzes the actual awards and disbursements against projections to identify shortfalls and their underlying causes, and follows up these matters with the Project Team Lead, and the EA and Implementing Agencies (IA) as required.

  • Assists in processing disbursements for assigned projects by (i) following up with EAs on timely submission of withdrawal applications, (ii) reviewing withdrawal applications for compliance with project agreement, (iii) preparing data input for Project Contract Summary Sheet (PCSS) to update the Loan Financial Information and Services (LFIS).
  • Assists in creating and updating individual Project Performance Reports and Technical Assistance Project Reports, such as Project Information Documents and ensuring the timely posting of reports, of assigned projects on the ADB website.
  • Maintains records to monitor compliance with project and TA covenants, follows up on outstanding obligations of the EAs / IAs, and inputs data on the status of compliance into eOperations (eOps), including but not limited to submission of financial statements and monthly and / or quarterly progress reports, and drafts project administration related memos and correspondence.
  • Creates, updates and maintains the data in the eOps system on a regular basis for assigned projects, ensuring accuracy of all the required details.

  • Updates and maintains URM management information system for project administration matters on a regular basis. Maintains related documents, records and files for delegated projects.
  • Assists in (i) processing staff and TA consultant recruitment and coordinates paperwork with concerned departments / offices;
  • ii) processing contract variations; (iii) monitoring submission of consultants' billings and final billings and TA completion to ensure timely closing of TA accounts.

  • Contributes to the preparation of Reports and Recommendations of the President, Project Administration Memorandum, and Facility Administration Memorandum in compliance with procurement policies and procedures of assigned projects, and reviews for consistency and accuracy.
  • Participates in various missions as required such as country portfolio review, tripartite portfolio review, inception, review, mid-
  • term, and project completion and other missions by providing independent support in collecting data on contract awards and disbursements, reconciliation of project accounts, compliance with loan covenants, and assisting EAs where necessary in the preparation of various reports and applications.

  • Performs other duties that may be assigned, as reflected in the incumbent s work plan.
  • Reviews bidding documents, bid evaluation reports and assists in the preparation of e-Procurement Approval Form (ePAFs) for works contracts;
  • reviews Request for Proposals (RFPs), technical and financial proposals and evaluation reports (when managed by Executing Agency (EA)) for consulting services;
  • Compiles data and statistics on contract awards and disbursements for assigned projects for the generation of various reports required by the Project Team Lead and URM Project Administration Unit.
  • Prepares projections, monitors and analyzes the actual awards and disbursements against projections to identify shortfalls and their underlying causes, and follows up these matters with the Project Team Lead, and the EA and Implementing Agencies (IA) as required.

  • Assists in processing disbursements for assigned projects by (i) following up with EAs on timely submission of withdrawal applications, (ii) reviewing withdrawal applications for compliance with project agreement, (iii) preparing data input for Project Contract Summary Sheet (PCSS) to update the Loan Financial Information and Services (LFIS).
  • Assists in creating and updating individual Project Performance Reports and Technical Assistance Project Reports, such as Project Information Documents and ensuring the timely posting of reports, of assigned projects on the ADB website.
  • Maintains records to monitor compliance with project and TA covenants, follows up on outstanding obligations of the EAs / IAs, and inputs data on the status of compliance into eOperations (eOps), including but not limited to submission of financial statements and monthly and / or quarterly progress reports, and drafts project administration related memos and correspondence.
  • Creates, updates and maintains the data in the eOps system on a regular basis for assigned projects, ensuring accuracy of all the required details.

  • Updates and maintains URM management information system for project administration matters on a regular basis. Maintains related documents, records and files for delegated projects.
  • Assists in (i) processing staff and TA consultant recruitment and coordinates paperwork with concerned departments / offices;
  • ii) processing contract variations; (iii) monitoring submission of consultants' billings and final billings and TA completion to ensure timely closing of TA accounts.

  • Contributes to the preparation of Reports and Recommendations of the President, Project Administration Memorandum, and Facility Administration Memorandum in compliance with procurement policies and procedures of assigned projects, and reviews for consistency and accuracy.
  • Participates in various missions as required such as country portfolio review, tripartite portfolio review, inception, review, mid-
  • term, and project completion and other missions by providing independent support in collecting data on contract awards and disbursements, reconciliation of project accounts, compliance with loan covenants, and assisting EAs where necessary in the preparation of various reports and applications.

  • Performs other duties that may be assigned, as reflected in the incumbent s work plan.
  • Qualifications

    Relevant Experience & Requirements

  • Bachelor s degree in finance, business administration or a relevant discipline
  • At least 5 years of related work experience
  • Ability to research, analyze and check data from external and internal sources, reconcile or explain inconsistencies and perform statistical calculations.
  • Excellent written and verbal communication skills in English is required.
  • Proficient in spreadsheets and required information technologies
  • Strong interpersonal skills and demonstrated ability to work in a team.
  • Please refer to the link for ADB Competency Framework for AS6.

    General Considerations

    The selected candidate is appointed for an initial term of 3 years.

    ADB offers competitive remuneration and a comprehensive benefits package. Actual appointment salary will be based on ADB s standards and computation, with due consideration for the selected individual s qualifications and experience.

    This vacancy is a local staff position. It is open only to nationals and residents of Uzbekistan.ADB seeks to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment.

    ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities.

    Women are highly encouraged to apply.

    Please note that the actual level and salary will be based on qualifications of the selected candidate.

    Step 2
    Apply
    Add to favorites
    Remove from favorites
    Apply
    My Email
    By clicking on "Continue", I give neuvoo consent to process my data and to send me email alerts, as detailed in neuvoo's Privacy Policy . I may withdraw my consent or unsubscribe at any time.
    Continue
    Application form