The Senior Specialist, Intercompany Accounts Payable is a subject matter expert responsible for the accounts payable processes of medium to big / more complex sites in scope of the Intercompany Center of Excellence team in compliance with appropriate internal controls, related Sarbanes Oxley policy and Emerson Company Policies and Procedures.
The role also requires performing end to end accounts payable tasks such as invoice processing, issue resolution, reports and reconciliation, internal / external audit support and intercompany netting payments selection.
He / She also conducts refresher training based on assigned sites, provides input in the creation of functional training for the team, provide guidance to junior specialists as needed and identifies process improvements within the team.
Duty 1 : Issue / Exception Items Resolution
Exception Items Resolution
Researches, investigates and gather information to clear disputed invoices
Coordinate with buyers / vendors to educate proper handling of disputes identified.
Follow up and chase Buyers, BU Approvers per Delegation of Authority, Site Finance, Suppliers, to accept and approve variances analyzed;
issue credit note, or debit note to correct the discrepancies. (Validates developed system / tool)
Analyzes and evaluates progress of measures, provides recommendations, and escalates disputed items to the next level of support
Matches off aged unvouchered purchase orders as instructed by the counterparts
Compare unvouchered report vs ledger and investigate / resolve discrepancies
Provides recommendation for their go- or no-go decision to pay the invoice / issue a credit note / debit note
Troubleshoot and resolves disputes encountered on invoice and recommends adjusting entries to resolve.
Proposes adjusting entry for posting
GRNI / Unvouched Clearing
Monitors waiting for goods receipt of invoices received
Provides Internal Control Inputs and progress of items highlighted / raised
Performs impact analysis; Implements approved recommendation on impact analysis results
Evaluates and decides which request goes to backlog for follow-up or for zero-off approval
Analyze, verify, and evaluate escalations to assists colleagues in answering general escalations from peers
Invoice Deletion / Release of on Hold items
Analyze sources of discrepancies and provides resolutions
Coordinates issues with intercompany vendors and buyers
Coordinate with buyers / vendors to educate proper handling of disputes identified
Decides and approves whether an exception item can be released and / or voided
Analyze and recommends ways to reduce errors
Duty 2 : Report and Reconciliation
Accounts Payable Reports
Prepares Exception Items reports (Logged / Debit Balances / AP Supervisor Items) / GRNI or Unvouched reports / AP Open Items that relates to Intercompany and send to counterparts
Analyze sources of discrepancies and resolves Quick Invoices rejected invoices
Troubleshoot and fix minor problems related to hold issues with the system. Such as minor issues, typo errors, simple coding errors, etc
Prepares status reports of unprocessed invoices after processing cut-off
Records and submits periodic and / or quarterly transaction records, log sheets and / or trackers.
AP to GL Reconciliation
Download data from system tool
Clears the dashboard, analyzes and resolves differences between subledger and ledger
Goods in Transit Preparation / Intercompany Reporting
Prepares Goods in Transit journal entries
Reconciles intercompany SOA vs ledger. Analyze balances and calculate inventoriable and non-inventoriable items and recommend appropriate entries to post
Resolves intercompany imbalances, prepare and propose journal adjustments to fix
Sends balance confirmation to intercompany vendors
Intercompany Statement Reconciliation
Reconciles statement balances vs ledger, requests copies of missing invoices, provides invoice status and settles
reconciling items with Accounts Receivable team
Accounts Payable Revaluation (JDE sites)
Identify discrepancies on revaluation and propose adjustments.
Reviews and analyzes requirements and approvals needed. Provides recommendations
Duty 3 : Intercompany Netting Selection
Accounts Payable Netting
Performs intercompany netting selection from batch creation to upload
Checks completeness of payment batch selected.
Sends remittance advices to intercompany vendors
Enters additional netting transfers as instructed by Accounts Receivable team
Investigates and corrects intercompany netting adjustments as identified by Accounts Receivable team
Duty 4 : Training and Development
Leads a team in handling process improvement initiatives using problem-solving methodologies.
Assists in creating a training plan for new hires.
Regularly conducts refresher trainings for the site handled.
Provides work instructions and guidance to the processing team.
Ensures process documents and work instructions are up to date.
Duty 5 : Audit
Prepares and provides supporting documents for audit requirements
Provide basic support (perform background check, audit trail of transactions, entries, coordination with other point of
contacts, etc.) on issues such as user contact & issue communication trail.
Duty 6 : Training and Development
Regularly conducts refresher trainings for the site handled
Provides work instructions and guidance to the processing team
Ensures process documents and work instructions are up to date
The job requires extended working hours and accountability for an accurate and timely submission of deliverables which may fall on weekends or Philippine holidays.
Education : Bachelor’s Degree in Accountancy or any Accounting related degree
Job Related Experience : At least 5 years related working experience in Intercompany Accounts Payable, 3 years of which in reconciliation and analysis
Specific Knowledge :
Practical knowledge of Enterprise Resource Planning applications (Oracle, JD Edwards, SAP and any other accounting software)
Proficient in MS Office Applications (MS Word, Excel, Powerpoint preferably with Sharepoint and outlook background)
Working knowledge of Generally Accepted Accounting Principles and Financial Accounting Standard Board regulation
Good communication skills (written and verbal)
Problem solving skills
Time / work management
Strong interpersonal skills
Proactive and innovative approach to problem solving