Position Summary :
Responsible for the general administrative support needed in the delivery of HRSS requirements.
Overall Responsibilities :
Oversee the proper turnover of personnel file from recruitment upon hire and ensures that 201 files of employees are complete
Oversee the annual / quarterly and monthly Personnel File Audit and ensure resulting actions are implemented
Ensure that all personnel files and documents are securely kept and organized
Ensure the confidentiality and integrity of all information held on HR files, both manual and electronic
Provide monthly audit and update on the status of pre-employment requirements for new hires and employee ensure 100% employee compliance
Ensure data is entered in the appropriate HR systems upon request of employees in an effective and accurate manner.
Interacts with other departments for data transfers (eg Payroll, movements, etc..)
File all incoming employee documents in 201 folders
Organize the 201 file cabinets / rooms
Archive 201 files of separated employees
Ensure employee files are controlled, complete, and accessible to authorized parties.
Scan 201 files for soft repository and automation
Assist in providing document requirements for all types of audits.
Ensure completeness of endorsed documents prior to acknowledging receipts for audit purposes.
Receives, transmits and endorses documents to Client HRs’ / Employees
Helps other Associates assigned in different sites if needed
Statutory and Benefits Administration
Monitoring, tracking and Updating of processed statutory and benefits’ requests and requirements.
Coordinates, Update and inform employee of the status of their application / s and other concern related to it.
Respond and resolve queries and concerns of employees related to statutory and benefits
Processing of any statutory and benefits documents sent by employees and from government agencies
Ensure that all issues and concerns are dealt with on a timely manner
New Hire Orientation & HRIS
Responsible in orienting all new hire employees on Statutory and Company
Ensure data is entered in the appropriate HR systems upon request of HR and / or employees in an accurately.
Endorsement of Request for processing
Respond and resolve queries and concerns of employees related to HRIS
Tracking, monitoring and endorsement of New Hire Masterfile to CPI
Job Requirements :
HR background is preferred but not required fresh graduates are welcome
Strong attention to details
At least average in MS Excel
Flexible and willing to work in shifting schedule
Arvato is a global BPO solutions provider. A subsidiary of Bertelsmann, one of the world’s largest media companies, Arvato has more than 65,000 employees in over 40 countries.
Arvato has over 3,000 employees across multiple sites. As a leading global solution provider we design and implement customized Finance & Accounting, Supply Chain and Customer Relationship Management solutions for some of the most well-known brands in the world.
In other words, whenever you download software, shop online, or have your smart phone repaired, there’s a good chance that we were active behind the scenes as a service provider.
Company : Arvato Corp.
Country : Philippines
Job ID : 64215
Job Segment : HR, Supply, Administrative Assistant, Payroll, Information Systems, Human Resources, Operations, Administrative, Finance, Technology