The GEF Small Grants Program has been a fundamental part of the GEF’s support to the production of global environmental benefits and the implementation of the UNFCCC, UNCBD, UNCCD and other multilateral environmental agreements in Philippines since 1992 when the Philippines SGP Country Program was first established.
UNDP / GEF recently secured PPG financing for the Seventh Operational Phase of the GEF Small Grants Programme in Philippines.
The project aims to enable community organizations in Philippines to take collective action for adaptive landscape management for socio-
ecological resilience - through design, implementation and evaluation of grant projects for global environmental benefits and sustainable development.
The project will be financed by the GEF Trust Fund.
This Initiation Plan (IP) project will provide support towards preparation of the project described in the recently approved PIF for the Seventh Operational Phase of the GEF SGP in Philippines.
The IP is financed through a Project Preparation Grant which will cover the costs of preparation activities : stakeholder consultations, baseline assessments, and development of a project log frame with defined baseline and indicators, a detailed work plan, and the definition of the management arrangements for the FSP.
Consultations and these other activities will be supported by desk review of support documentation, as appropriate. The final output of the initiation plan will be a UNDP-
GEF project document and GEF CEO Endorsement Request ready for submission to UNDP and GEF. The documents will be compliant with the specific requirements of the GEF and conform to UNDP Operational Policies and Guidelines.
The preparatory phase for the detailed design of this initiative will take place between 10 June 2019 until 20 April 2020, following a detailed Project Preparation Grant (PPG) Initiation Plan (IP), attached as Annex I.
During this time, various activities will be undertaken to finalise the design of project documents that will govern the activities of the proposed GEF financed project.
These due-diligence related activities will build on those undertaken during the development of the concept (Project Identification Form-
PIF, attached here as Annex II). A Project Document and a GEF CEO Endorsement Request will be produced in accordance with the various requirements of UNDP and GEF, based on the above information.
Comprehensive stakeholder discussions and input will be relied on throughout the design phase.
In the context of the above, UNDP is seeking the services of an experienced individual to lead a series of activities required for the preparation of the project document to the standard required by UNDP-GEF.
Duties and Responsibilities
Scope of Work
The Project Development Specialist will be the GEF PPG Team Leader and will be responsible for quality assurance and timely preparation of all reports and documentation, including the finalized UNDP Project Document (ProDoc) and CEO Endorsement Request, with all mandatory and project specific Annexes and supporting documentation.
S / he will be responsible for managing all the other consultants on the GEF PPG Team, and coordinating the Team’s work.
based on the inputs from the national experts and in close cooperation with the key national stakeholders (Department of Environmental Affairs), compiles final baseline / situational analysis for the full-size project (FSP).
Ensure that project development is participatory, gender-responsive and based on extensive stakeholder engagements; andVerify and ensure that all project components are technically sound and cost effective.
Ensure action points, including risk assessments, from the UNDP Social and Environmental Screening Procedure (SESP) at the PIF stage ( pre-
Ensure the conduct of financial planning and budgeting; andEnsure completion of any additional studies that are determined to be needed for the preparation of the ProDoc and all other final outputs.
Ensure the completion of the required official endorsement letters; andSynthesize all analyses, studies, etc. that are prepared under Components A and B to produce the draft UNDP-
GEF ProDoc, GEF CEO Endorsement, and all mandatory and project specific Annexes, using the required templates.
Oversee all necessary revisions that arise during the workshop; andEnsure completion of Validation Workshop Report.
Expected Outputs and Deliverables
Deliverables / Outputs
Estimated Duration to Complete
Target Due Dates
Draft Inception Report and detailed Workplan
First draft of UNDP ProDoc
30 October 2019
Second draft of UNDP ProDoc with all required sections and Annexes and first draft EO Endorsement Request
December 30 2019
Final draft UNDP ProDoc with all required sections and Annexes and final draft EO Endorsement Request (addressing the comments of UNDP CO and global)
January 30 2020
The UCP Global Coordinator / Technical Adviser together with ISD Programme Manager shall directly supervise the Project Development Specialist.
At different points during the contract, the Project Development Specialist is expected to liaise / interact / collaborate / meet with the project stakeholders, both at the national and local levels.
The UNDP CO, with assistance from SGP PMU, shall provide administrative and logistical assistance to the Consultant in order for her / him to accomplish enumerated outputs.
The Project Development Specialist is expected to work and closely coordinate with national consultants (NRM and Stakeholder Engagement Specialist, Agriculture and Livelihood Specialist and Gender Specialist) in the conduct of key project preparation activities and to deliver the necessary inputs and data for the drafting and finalization of the required UNDP Project Document including its mandatory annexes and the GEF CEO Endorsement.
Duration of the Work
The expected duration of work is estimated to be 43 working days spread over 10 months.
The Project Development Specialist is not expected to report daily to UNDP office but can be provided a space should s / he need a work area.
Price Proposal and Schedule of Payments
Consultant must send a financial proposal based on lump sum amount . The total amount quoted shall be all-inclusive and include all costs components required to perform the deliverables identified in the TOR, including professional fee, travel costs, living allowance (if any work is to be done outside the IC s duty station) and any other applicable cost to be incurred by the IC in completing the assignment.
The contract price will fixed output-based price regardless of extension of the herein specified duration. Payments will be done upon completion of the deliverables / outputs and as per below percentages :
In general, UNDP shall not accept travel costs exceeding those of an economy class ticket. Should the IC wish to travel on a higher class he / she should do so using their own resources
In the event of unforeseeable travel not anticipated in this TOR, payment of travel costs including tickets, lodging and terminal expenses should be agreed upon, between the respective business unit and the Individual Consultant, prior to travel and will be reimbursed.
Required Skills and Experience
Qualifications of the Successful Individual Contractor
Evaluation Method and Criteria
Offers will be evaluated based on combined scoring method where the Technical Proposal will be evaluated based on qualifications in the CV.
The Technical evaluation is weighted a max. of 70%.
For the evaluation of the Technical Proposal, the selection of the successful consultant must be based in the following qualifications (with the appropriate obtainable points) :
Technical Criteria for Evaluation
quality GEF and other donor-funded projects - Max 30 Points
Applicants who will only receive a minimum score of 70 points and above from the assessment of the CV will be qualified for the assessment of the Financial Proposal.
Recommended Presentation of Offer and Documentation
Interested individual consultants must submit the following documents / information to demonstrate their qualifications.
Please group them into one (1) single PDF document as the application only allows to upload maximum one document :
You may download the editable version of the Offeror's Letter to UNDP Confirming Insterest and Availability for the IC by clicking on this link :
In view of the volume of applications UNDP receives, only shortlisted offerors will be notified.
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply.
All applications will be treated with the strictest confidence.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination.
All selected candidates will, therefore, undergo rigorous reference and background checks.