Team Assistant
The World Bank Group
Manila, Philippines
6h ago

About the World Bank Group : Established in 1944, the WBG is one of the world’s largest sources of funding and knowledge for development solutions.

In fiscal year 2018, the WBG committed $67 billion in loans, grants, equity investments and guarantees to its members and private businesses, of which $24 billion was concessional finance to its poorest members.

It is governed by 188-member countries and delivers services out of 120 offices with nearly 15,000 staff located globally.

The WBG consists of five specialized institutions : The International Bank for Reconstruction and Development (IBRD), the International Development Association (IDA), the International Finance Corporation (IFC), the Multilateral Investment Guarantee Agency (MIGA), and the International Centre for the Settlement of Investment Disputes (ICSID).

The World Bank is organized into six client-facing Regional Vice-Presidencies, several corporate functions and thirteen Global Practices to bring best-

in-class knowledge and solutions to regional and country clientsThe World Bank Office Manila has a vacancy for a Team Assistant to provide high-

quality administrative and client services support. Under the supervision of the Program Leader / Task Team Leader and the Senior Executive Assistant, the Team Assistant will provide a full range of administrative support functions, which also includes quality assurance, liaison with internal and external clients, and general research and reference work.

Roles and Responsibilities :

  • The team assistant carries out the full range of office support work, including managing processes and monitoring schedules related to the team's / unit's products and tasks.
  • Organizes and manages the Program Leader’s meeting schedule and flow of communications, including the responsibility for taking any follow-up actions.
  • Coordinates extensively with service units and liaises frequently with team members both at headquarters and in the field, as well as external counterparts.
  • Drafts routine correspondence and proofreads materials using proper grammar, punctuation, and style.
  • Incorporates agreed comments into documents, making full use of shared drives and software capabilities.
  • Uses word processing or desktop publishing skills to produce complex text, reports, figures, graphs, etc., according to standard Bank formats and distribution.
  • Coordinates schedules taking priorities into account, monitors changes, and communicates the information to appropriate staff, inside and outside the immediate work unit, including officials outside the Bank Group.
  • Solves non-routine problems (e.g., responds to requests requiring file search, etc.).
  • Assists in preparation and logistical planning for various events, e.g. conferences, workshops, negotiations, etc.
  • In conjunction with and under guidance from staff in a specific discipline (i.e., Resource Management, etc.), monitors specific activities, (i.
  • e., task budget, etc.) within their teams or clusters.

  • Tracks assigned task / project steps / timetables, coordinates with relevant staff and provides assistance and / or information on project-related matters.
  • Maintains current distribution lists, phone / address lists of project / product contacts, and distributes documents for the team.
  • Maintains up-to-date work unit project and other files (both paper and electronic).
  • Assists team or work unit by translating / drafting a variety of routine documents, applying effective proofreading and grammar skills in English and other languages.
  • Roles and Responsibilities : Selection Criteria Essential Specialized Skills & Knowledge Minimum Education / Experience Competencies

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