Administrative Coordinator, Furman University Libraries
Furman University
Main Campus
9h ago

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    Job Title :

    Administrative Coordinator, Furman University Libraries

    Job Family :

    Administrative Support

    Full-Time / Part-Time :

    Compensation Grade : Pay Type :

    Pay Type : Hourly

    Department : Library

    Job Summary :

    Reporting to the Director of Libraries, the Administrative Coordinator provides high-level administrative support to the Furman University Libraries helping achieve our vision to be a campus leader in the advancement of diversity, equity, and inclusion by creating a welcoming environment where every member of the Furman community can connect, discover, and learn .

    Responsibilities include : building relationships and collaborating with those in the libraries and throughout campus, planning and coordination of special events, creating effective print and digital publications and communications, budget administration, project management, and general office functions.

    Work is performed with autonomy within the scope of established policies and procedures. The position is a twelve-month, full time, 37.

    5 hour per-week position that includes benefits. Flexible hours and occasional remote work is negotiable.

    Job Description : Responsibilities

    Responsibilities

    Builds relationships, and collaborates with colleagues in the libraries, throughout the university, with students, alumni, and the broader Greenville community.

    Plans and coordinates major events such as the annual Faculty Scholarship Reception. This includes, but is not limited to : invitations and programs, speakers and presentations, decorations, event set-up and break-down, and food / beverage selection.

    Uses Workday to monitor and maintain the Library’s budget. Creates supplier invoices, check requests, deposits, and purchase requisitions.

    Processes and reconciles credit card purchases for the department and library personnel. Organizes and archives financial records and reports and tracks project and event expenses.

    Collaborates with others to recommend and manage adjustments in the use of library spaces. Works with Facilities Services, custodial staff, University Police, ITS and other groups and individuals to coordinate projects related to the Libraries’ physical space.

    Maintains and administers reservation systems for scheduling space in the Duke Library. Orders supplies and furniture.

    Assists with creation of documents including surveys, reports, event invitations, and programs. Coordinates, writes and edits articles, formats, and publishes Fulcrum, the Libraries’ newsletter.

    Processes travel requests and assists with conference and travel requests, reservations, and receipts. Coordinates guest travel and lodging arrangements, catering, and other university services.

    Uses Raiser’s Edge to access donor information and to create lists and correspondence; works with Development to plan Dins Day mailings and social media.

    Communicates with scholarship recipients and coordinates award distribution.

    Greets guests and visitors, and answers and directs phone calls and e-mails. Schedules and prepares documents for meetings, interviews, events, and calls.

    Manages calendars, edits documents, and maintains contact lists for donors, students, and newsletter signup. Schedules interviews, department, and committee meetings.

    Assists with onboarding new library employees.

    Minimum Qualifications

  • Associates degree in a related field and / or 2 or more years of experience in an office environment.
  • Ability to manage sensitive matters with a high level of confidentiality.
  • Exceptional interpersonal and written communication skills.
  • Project management skills, specifically in planning and organizing events.
  • Ability to manage budgets, accounts payable and receivable.
  • Ability to work independently with minimal supervision or daily directives, and to effectively follow instructions.
  • Ability to set priorities, multi-task, make complex decisions, and effectively meet deadlines.
  • Proficiency in Microsoft Word, Excel, and Adobe Acrobat.
  • Ability to create and complete forms and surveys.
  • Attention to detail, ability to proofread, find, and correct errors that may occur during the normal course of work.
  • Preferred Qualifications

  • Bachelor’s degree in related field and / or 3 year of experience in an office environment.
  • University or library experience.
  • Willingness to learn how to create accessible digital documents.
  • Experience with Enterprise Resource Management Platform Workday.
  • Work Environment

    Occasional evening or weekend may be required (for special events).

    Work takes place in an office environment.

    Work may require some light lifting and movement of materials.

    Salary and Benefits

    Salary commensurate with experience. Benefits include medical, dental, vision, life plans, and retirement plan (TIAA). Conference and professional development support will be a part of this position.

    Application Information

    Interested applicants should submit

    1. a letter of application

    2. a resume

    3. a diversity statement of no more than 750 words addressing the applicant’s :

    awareness / understanding of diversity, equity and inclusion

    experience promoting diversity, equity, inclusion

    Applicants will also be asked to submit the names and contact information for three professional references. Transcript requests and background checks will be conducted in the final stage of the hiring process.

    Applications received by October 12 will be given preferred consideration.

    Education Requirements :

    Certification Requirements :

    Job Posting End Date (if date is blank, posting is open ended) :

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