Monitor email inboxes and responds, forward as required
Answer and direct phone calls
Organize and schedule appointments
Plan meetings and take detailed minutes
Write and distribute email, correspondence memos, letters, faxes and forms
Assist in the preparation of regularly scheduled reports
Develop and maintain a filing system
Update and maintain office policies and procedures
Order office supplies and research new deals and suppliers
Maintain contact lists
Book travel arrangements
Submit and reconcile expense reports
Provide general support to visitors
Act as the point of contact for internal and external clients
Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
Requirements and skills :
At least High School degree
Confident, energetic, excellent English and poses a strong desire to develop
Proven experience as an Administrative Assistant, or Office Admin Assistant
Knowledge of office management systems and procedures
Working knowledge of office equipment, like printers and fax machines
Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
Excellent time management skills and the ability to prioritize work
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Strong organizational skills with the ability to multi-task
Willing to work in BGC
Available to start ASAP
What does an Administrative Assistant do?
Administrative Assistants are responsible for many clerical tasks to ensure the staff can communicate and work efficiently.
Their job involves answering phone calls, greeting visitors, distributing mail, and preparing communications.
What are the duties and responsibilities of an Administrative Assistant?
Administrative Assistants assist with the day-to-day operations of an office by doing tasks such as filing paperwork, answering phone calls, preparing documents for meetings, and managing the calendar of their supervisors.
What makes a good Administrative Assistant?
Successful Administrative Assistants are effective communicators who speak clearly and are personable and welcoming when answering incoming calls.
They use proper grammar and put people at ease when they're on the phone or speaking one-on-one with other staff members or customers.