ManilaRequisition to Pay (RtP) team manages purchase order (PO) activities to support business purchasing requirements. RTP Analyst supports the end to end cycle from the time when the purchase request is placed by Requisitioners till the items / services get delivered and vendor gets paid within agreed payment terms.
The analyst ensures that RtP transactions and workflows are processed and day to day activities are delivered at top quartile performance levels.
The analyst will resolve RtP / workflow issues with Requisitioners, Procurement Staff, Vendors, Tax and Finance, and ensure that RtP processes are understood and followed.
The analyst will also hold the ERP super user role for Procurement of Goods and Services (PGS) processes.Principal Accountabilities : Review all the purchase requests (PRs) sent by end users and update P groups as needed.
Liaise with end users to get PR details or reject PRs with insufficient information.Inform Senior Buyers and P Group owners on PRs which will not be processed by RTP.
Seek quotes for PRs without quotes and seek alternative quotesNegotiate for PRs with quotes to get the nest commercial dealLook up past purchase history to get benchmark price and negotiate on the quotes provided in the PR or obtained from the vendor.
Produce ERP POs from PRs which were either sourced by RTP or by Senior Buyers. Ensure correct delivery dates, Inco terms, payment terms, etc are captured in the purchase order.
Follow up on Parked and blocked reports and guide users Maintain Manual and Auto POs (price / quantity update) and resolve any associated queries on a timely basis.
Liaise closely with business community, finance and AccountsPayable to resolve noncompliant POs and delayed payments.Ensure workflow items received are dealt with efficiently and effectively.
Execute efficient follow up process to ensureworkflow issues are driven to closure.Provide super user support on PGS processes facilitate GSAP upgrade rollouts, log tickets and conduct testing.
Facilitate Hubwoo workflows, ERS, SUS day to day activities and support to vendors / users.Provide aging PR report on a daily basis.
Identify vendors with top manual POs for the quarter and work on PO automation opportunitiesWork in close coordination with Category managers, Procurement Managers and Senior Buyers to add additional items or update certain line items in existing OAs or to update certain material descriptions.
Ensure the correct and most efficient RtP Channel (ERP, GCC) is used to execute transactional requirements.Act as gatekeeper for any new Vendor requests and ensure that only absolutely critical vendors are unblocked / created to issue POs.
Assist in assessing Tax implications for all relevant Purchase Orders.Identify opportunities to maximize use of ERP automation capabilities and executing the consolidation of all transactional processing into CP Operations.
Company DescriptionStart Something RemarkableShell Business Operations (SBO) Manila is focused on driving excellent corporate performance in Finance, Human Resource, Customer Service, Order-
to-Delivery, and Contracting and Procurement. We enable Shell to operate in a global-competitive and ever-changing business environment.
A career in Shell will offer you remarkable opportunities for growth, true experience across different business areas and the tools you need to discover and develop your skills within the energy industry.
We’re looking for qualified individuals with the drive to create significant business impact, as well as to collaborate with a team of professionals with diverse backgrounds.
If you are a great team player, possess superior communication skills and problem solving abilities, join us and see the impact that you can make across our global business.
Country of Work LocationPhilippinesCity, State (if applicable)Makati CityWork LocationManilaRequirementsSkills & RequirementsExperience of RtP processes and ERP (GSAP) system functionality.
Knowledge of the contracts and category strategies for commodities that are being supported.Knowledge of sourcing and preferably with experience in negotiating with suppliersGood knowledge of Master Data requirements, and set up of processes and procedures.
Additional RequirementsKey Competences : 1. UNDERSTAND BUSINESS AND DEMAND : Knowledge2. UNDERSTAND, EXECUTE AND IMPROVE CP PROCESS AND SYSTEMS : Knowledge3.
UNDERSTAND, EXECUTE AND IMPROVE THE REQUISITION-TO-PAY (RTP) PROCESS : Knowledge4. EXECUTE SOURCING STRATEGY & AWARD : Knowledge