Responsibilities include ensuring complete, timely, and accurate accounting for Month-End Closing Activities & Reporting, Balance Sheet Reconciliation, Fixed Assets & Intercompany transactions Invoice & Payments and Cash Applications.
He / she will adhere to the policies and procedures of the Company and the monthly close deadlines prescribed by Head Office.
He / she will be required to maintain effective internal controls and ensure accounting activities are Local GAAP compliant.
Additionally, there will be ad-hoc projects to help streamline and update the processes and reporting. As a member of the Intercompany team, the individual will provide critical and back-up support and collaborate with the BA / Operations.
ESSENTIAL FUNCTIONS : General Accounting :
Verify, allocate, post and reconcile transaction;
Produce error-free accounting reports and present their results to immediate supervisor;
Analyze Financial information and summarize financial status;
Provide technical support and advice on management report;
Review & recommend modifications to accounting process & procedures
Prepare financial statement and perform account maintenance;
Perform bank Reconciliation including allocation and monitoring of reconciling items;
Direct internal and external audits to ensure compliance
Support month-end & year-end close process
Process payments either Standard Payment Run to Urgent / Manual Payments;
Develop and document business process and accounting procedure to maintain & strengthen internal controls
Fixed Assets Accounting :
Create and monitor a system of controls, procedures, and forms for the recording of fixed assets;
Record fixed asset acquisitions and dispositions in the accounting system;
Track the compilation of project costs into fixed asset accounts and close out those accounts once the related projects have been completed;
Work closely with the other departments in tracking project costs in comparison to their budgeted projections;
Conduct periodic reviews of the fixed asset schedule to determine dispositions;
Reconcile the balance in the fixed asset subsidiary ledger to the general ledger;
Run depreciation for all fixed assets;
Prepare audit schedules relating to fixed assets and assist the auditors in their inquiries.
Intercompany Accounting :
Review Intercompany transactions / recharges and reconciliations;
Prepare and / or review management reports related to Intercompany accounts;
Monitor the Intercompany clearing account balances and report issues if any. Coordinate with the relevant stakeholders to resolve the differences;
Investigate and resolve imbalances between the entities;
Review all intercompany journals and account reconciliation on time as per close calendar deadlines.
Accounts Payable Accounting :
Invoice Processing :
Receiving Invoices - WINI, SEMA, DMS or Shared Drive;
Checking and Validation of Invoices Received from BA / BU;
Posting of invoice as per agreed target set by the team (KPI / SLA / TAT;
Daily Reconciliation of Invoices Received against in SAP;
Handling of different types of invoices including Rentals & Leases, Utilities, Labor, Intercompany, Fixed Assets, Prepayments, Employees, Credit Card payments, PO Click shop and Other Invoices;
Ensure there is no backlog of invoices based on daily allocation;
Set up of Recurring Entries;
Preparation of Automatic Set up of Accruals;
Maintains tracking of important invoices - e.g. Current Creditor List (Utilities);
Handling of Invoice Issue Resolution;
Query Handling on invoice for posting;
Pay employees and vendors on time based on payment schedule with commitment on achieving 100% accuracy and quality resolving immediately errors encountered during actual payment run, including SeMa ticket creation for Master Data related items;
Close coordination with GL Team for manual payments, depending on country specifications and on the monitoring of payment transmittal;
Perform payments reconciliation analyze open items captured on the proposal and exceptions list to make sure all valid items are paid correctly;
Down payment Processing and Reconciliation (including employee advances).
Cash Application :
Daily posting of variety of payment types including checks, wires, and EDI payments to invoices in SAP. Posting must be complete within 24 hours of current day.
Any unprocessed receipts should be reported to the team lead;
Saving all backup documents pertaining to posting of incoming receipts and any other posting request;
Reconciles unidentified and misapplied cash on a daily and monthly basis;
Processing returned payment (NSF, stop payments and Refer to Maker);
Posting of collections request including set off, refunds, corrections, and write offs;
Balance cash received at month-end, take responsibility for applying all open cash items before accounts receivables close for the prior period;
Interact with Collections Team daily to accurately resolve payment research inquiries in a timely manner;
Perform daily cash reconciliation audit, match daily incoming cash received by bank to total posted.
Bachelor’s Degree in Accounting;
Certified Public Account (CPA), preferred but not required;
Good understanding of Generally Accepted Accounting Principles (GAAP) and concepts;
Good understanding of International Accounting Standard (IAS) and International Financial Reporting Standard (IFRS) and concepts;
Knowledge in any ERP System, preferably SAP;
Knowledge in Hyperion Financial Management System;
Proficient in Microsoft Excel
Must be able to communicate in English
Highly detail oriented and organized in work
Ability to act and operate independently with minimal daily direction from manager to accomplish objectives
Excellent interpersonal, communication and problem-solving skills
Ability to meet assigned deadlines
Able and willing to deliver friendly, courteous, and prompt customer service.
Able and willing to work cooperatively with other team members
Amenable to work Dayshift