Client Accounting Jr. Associate (Dayshift)
DB Schenker
Taguig, NCR , Philippines
5d ago


Responsibilities include ensuring complete, timely, and accurate accounting for Month-End Closing Activities & Reporting, Balance Sheet Reconciliation, Fixed Assets & Intercompany transactions Invoice & Payments and Cash Applications.

He / she will adhere to the policies and procedures of the Company and the monthly close deadlines prescribed by Head Office.

He / she will be required to maintain effective internal controls and ensure accounting activities are Local GAAP compliant.

Additionally, there will be ad-hoc projects to help streamline and update the processes and reporting. As a member of the Intercompany team, the individual will provide critical and back-up support and collaborate with the BA / Operations.

ESSENTIAL FUNCTIONS : General Accounting :

  • Verify, allocate, post and reconcile transaction;
  • Produce error-free accounting reports and present their results to immediate supervisor;
  • Analyze Financial information and summarize financial status;
  • Provide technical support and advice on management report;
  • Review & recommend modifications to accounting process & procedures
  • Prepare financial statement and perform account maintenance;
  • Perform bank Reconciliation including allocation and monitoring of reconciling items;
  • Direct internal and external audits to ensure compliance
  • Support month-end & year-end close process
  • Process payments either Standard Payment Run to Urgent / Manual Payments;
  • Develop and document business process and accounting procedure to maintain & strengthen internal controls
  • Fixed Assets Accounting :

  • Create and monitor a system of controls, procedures, and forms for the recording of fixed assets;
  • Record fixed asset acquisitions and dispositions in the accounting system;
  • Track the compilation of project costs into fixed asset accounts and close out those accounts once the related projects have been completed;
  • Work closely with the other departments in tracking project costs in comparison to their budgeted projections;
  • Conduct periodic reviews of the fixed asset schedule to determine dispositions;
  • Reconcile the balance in the fixed asset subsidiary ledger to the general ledger;
  • Run depreciation for all fixed assets;
  • Prepare audit schedules relating to fixed assets and assist the auditors in their inquiries.
  • Intercompany Accounting :

  • Review Intercompany transactions / recharges and reconciliations;
  • Prepare and / or review management reports related to Intercompany accounts;
  • Monitor the Intercompany clearing account balances and report issues if any. Coordinate with the relevant stakeholders to resolve the differences;
  • Investigate and resolve imbalances between the entities;
  • Review all intercompany journals and account reconciliation on time as per close calendar deadlines.
  • Accounts Payable Accounting :
  • Invoice Processing :
  • Receiving Invoices - WINI, SEMA, DMS or Shared Drive;
  • Checking and Validation of Invoices Received from BA / BU;
  • Posting of invoice as per agreed target set by the team (KPI / SLA / TAT;
  • Daily Reconciliation of Invoices Received against in SAP;
  • Handling of different types of invoices including Rentals & Leases, Utilities, Labor, Intercompany, Fixed Assets, Prepayments, Employees, Credit Card payments, PO Click shop and Other Invoices;
  • Ensure there is no backlog of invoices based on daily allocation;
  • Set up of Recurring Entries;
  • Preparation of Automatic Set up of Accruals;
  • Maintains tracking of important invoices - e.g. Current Creditor List (Utilities);
  • Handling of Invoice Issue Resolution;
  • Query Handling on invoice for posting;
  • Payments :
  • Pay employees and vendors on time based on payment schedule with commitment on achieving 100% accuracy and quality resolving immediately errors encountered during actual payment run, including SeMa ticket creation for Master Data related items;
  • Close coordination with GL Team for manual payments, depending on country specifications and on the monitoring of payment transmittal;
  • Perform payments reconciliation analyze open items captured on the proposal and exceptions list to make sure all valid items are paid correctly;
  • Down payment Processing and Reconciliation (including employee advances).
  • Cash Application :

  • Daily posting of variety of payment types including checks, wires, and EDI payments to invoices in SAP. Posting must be complete within 24 hours of current day.
  • Any unprocessed receipts should be reported to the team lead;
  • Saving all backup documents pertaining to posting of incoming receipts and any other posting request;
  • Reconciles unidentified and misapplied cash on a daily and monthly basis;
  • Processing returned payment (NSF, stop payments and Refer to Maker);
  • Posting of collections request including set off, refunds, corrections, and write offs;
  • Balance cash received at month-end, take responsibility for applying all open cash items before accounts receivables close for the prior period;
  • Interact with Collections Team daily to accurately resolve payment research inquiries in a timely manner;
  • Perform daily cash reconciliation audit, match daily incoming cash received by bank to total posted.
  • Kwalificaties
  • Bachelor’s Degree in Accounting;
  • Certified Public Account (CPA), preferred but not required;
  • Good understanding of Generally Accepted Accounting Principles (GAAP) and concepts;
  • Good understanding of International Accounting Standard (IAS) and International Financial Reporting Standard (IFRS) and concepts;
  • Knowledge in any ERP System, preferably SAP;
  • Knowledge in Hyperion Financial Management System;
  • Proficient in Microsoft Excel
  • Must be able to communicate in English
  • Highly detail oriented and organized in work
  • Ability to act and operate independently with minimal daily direction from manager to accomplish objectives
  • Excellent interpersonal, communication and problem-solving skills
  • Ability to meet assigned deadlines
  • Able and willing to deliver friendly, courteous, and prompt customer service.
  • Able and willing to work cooperatively with other team members
  • Amenable to work Dayshift
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