The Junior Associate on the Client Accounting team will be responsible for overseeing the accounting Month-End Closing, Reporting, Fixed Assets, Intercompany, Invoice & Payments and Cash Applications.
The individual must be well verse in end-to-end accounting process, versatile, motivated, creative, intellectually curious, a strong communicator and collaborator.
Responsibilities include ensuring complete, timely and accurate accounting for Month-End Closing Activities & Reporting, Balance Sheet Reconciliation, Fixed Assets & Intercompany transactions Invoice & Payments and Cash Applications.
He / she will adhere to the policies and procedures of the Company and the monthly close deadlines prescribed by Head Office.
He / she will be required to maintain effective internal controls and ensure accounting activities are Local GAAP compliant.
Additionally, there will be ad-hoc projects to help streamline and update the processes and reporting. As a member of the Intercompany team, the individual will provide critical and back-up support and collaborate with the BA / Operations.
General Accounting :
Verify, allocate, post and reconcile transaction
Produce error-free accounting reports and present their results to immediate supervisor
Analyze Financial information and summarize financial status
Provide technical support and advice on management report
Review & recommend modifications to accounting process & procedures
Prepare financial statement and perform account maintenance
Perform bank Reconciliation including allocation and monitoring of reconciling items
Direct internal and external audits to ensure compliance
Support month-end & year-end close process
Process payments either Standard Payment Run to Urgent / Manual Payments
Develop and document business process and accounting procedure to maintain & strengthen internal controls
Fixed Assets Accounting :
Create and monitor a system of controls, procedures, and forms for the recording of fixed assets
Record fixed asset acquisitions and dispositions in the accounting system
Track the compilation of project costs into fixed asset accounts and close out those accounts once the related projects have been completed
Work closely with the other departments in tracking project costs in comparison to their budgeted projections
Conduct periodic reviews of the fixed asset schedule to determine dispositions
Reconcile the balance in the fixed asset subsidiary ledger to the general ledger
Run depreciation for all fixed assets
Prepare audit schedules relating to fixed assets and assist the auditors in their inquiries.
Intercompany Accounting :
Review Intercompany transactions / recharges and reconciliations
Prepare and / or review management reports related to Intercompany accounts
Monitor the Intercompany clearing account balances and report issues if any. Coordinate with the relevant stakeholders to resolve the differences
Investigate and resolve imbalances between the entities
Review all intercompany journals and account reconciliation on time as per close calendar deadlines.
Accounts Payable Accounting :
Invoice Processing :
Receiving Invoices - WINI, SEMA, DMS or Shared Drive
Checking and Validation of Invoices Received from BA / BU
Posting of invoice as per agreed target set by the team (KPI / SLA / TAT)
Daily Reconciliation of Invoices Received against in SAP
Handling of different types of invoices including Rentals & Leases, Utilities, Labor, Intercompany, Fixed Assets, Prepayments, Employees, Credit Card payments, PO Click shop and Other Invoices
Ensure there is no backlog of invoices based on daily allocation
Set up of Recurring Entries
Preparation of Automatic Set up of Accruals
Maintains tracking of important invoices - e.g. Current Creditor List (Utilities)
Handling of Invoice Issue Resolution
Query Handling on invoice for posting
Pay employees and vendors on time based on payment schedule with commitment on achieving % accuracy and quality resolving immediately errors encountered during actual payment run, including SeMa ticket creation for Master Data related items
Close coordination with GL Team for manual payments, depending on country specifications and on the monitoring of payment transmittal
Perform payments reconciliation analyze open items captured on the proposal and exceptions list to make sure all valid items are paid correctly
Down payment Processing and Reconciliation (including employee advances).
Cash Application :
Daily posting of variety of payment types including checks, wires, and EDI payments to invoices in SAP. Posting must be complete within 24 hours of current day.
Any unprocessed receipts should be reported to the team lead
Saving all backup documents pertaining to posting of incoming receipts and any other posting request
Reconciles unidentified and misapplied cash on a daily and monthly basis
Processing returned payment (NSF, stop payments and Refer to Maker)
Posting of collections request including set off, refunds, corrections, and write offs
Balance cash received at month end, take responsibility for applying all open cash items before accounts receivables close for the prior period
Interact with Collections Team daily to accurately resolve payment research inquiries in a timely manner
Perform daily cash reconciliation audit, match daily incoming cash received by bank to total posted.
Aside from monitoring process-based responsibilities, position is also heavily involved in the administrative function of managing the team as such :
Perform ad-hoc tasks required by management including, but not limited to, research, analysis, and reconciliations
Communicate problems or discrepancies to Operations Manager & / or Senior Management issues concerning assigned markets
Promote, develop and maintain effective communication, interaction, and excellent relationship with internal customers, including ensuring their requirements are identified and consistently met.
To promote an effective relationship between the department, the operating property, other departments and to ensure effective operational processes.
Coach, mentor and train members of the team as well as conducting performance review appraisals
Assists Operations Manager & Service Delivery in review of the accountant work.
Performs all other job-related duties as requested.
Highly detail oriented and organized in work
Ability to act and operate independently with minimal daily direction from manager to accomplish objectives
Excellent interpersonal, communication and problem-solving skills
Ability to meet assigned deadlines
Able and willing to deliver friendly, courteous, and prompt customer service.
Able and willing to work cooperatively with other team members
Bachelor’s Degree in Accounting
Certified Public Account (CPA), preferred but not require
0 2 years of work experience
Good understanding of Generally Accepted Accounting Principles (GAAP) and concept
Good understanding of International Accounting Standard (IAS) and International Financial Reporting Standard (IFRS) and concepts
Knowledge in any ERP System, preferably SAP
Knowledge in Hyperion Financial Management System
Proficient in Microsoft Excel
Must be able to communicate in English