Admin Assistant (BGC& Taguic City)
Bounty Fresh Food, Inc.
Taguig, PH
6d ago
source : Bossjob

Duties and Responsibilities :

1. Administrative

  • General administrative support to the manager Coordinate with respective building suppliers and contractors
  • Coordinate with the Property Management Office with regards to building
  • administrative works and concerns Assist in the preparation of regularly scheduled reports
  • Keep, organize, and file needed department documents Coordinate with the General and Admin Officer for the notarization of the Contract of Lease of the Building and other administrative concerns
  • Maintain supplies inventory by checking stock inventory level, anticipating needed supplies, make purchase requisition form to be submitted to Purchasing Department, and verifying receipt of supplies delivered
  • Coordinate and consult with the legal counsel with regards to the Contract of Lease and other legal concerns
  • Ensure and follow-up Liaison Officer if all LGU permits and BIR requirements of the building are already processed. Processing and monitoring of Request for Payment (RFP) of billings and invoices, reimbursements, and liquidation
  • Releasing of checks to suppliers and contractors
  • Extraction and checking of timekeeping for housekeeping and property management teams every 15th and 30th day of the month
  • Extraction of POS Sales system report for pay parking every first (1st) day of the month
  • 2. Credit and Collection

  • Prepare, check, and distribute Statement of Accounts to Building Tenants. Audit the daily remittances of check payments for the Treasury Department and
  • verify all amounts deposited to the bank account.
  • Ensure all payments and amounts deposited at the bank are consolidated and reconciled.
  • Prepare Official Receipts for the Tenant's payments and submit Monthly OR Report to the Finance / Accounting Department.
  • Monitor Building Tenant's Cash Bond / Deposits.
  • Check and verify all Accounts Receivable of the company. Prepare a weekly AR Report. Check and validate all updated sales and collections.
  • Summarize all sales collections

  • and prepare a Monthly Sales Report for the Finance / Accounting Department. Check and verify all reconciled ageing reports.
  • Review all Delinquent accounts that are subject legal action.
  • Draft, prepare, and send Demand / Notice letter / s to Delinquent Tenants.
  • Prepare an updated report of monthly sales, ageing, collection, and A / R the monthly, quarterly, and annual business review.
  • Answers tenant inquiries and concerns via email and phone call
  • Candidate must possess at least a Bachelor's / College Degree , any field.
  • At least 2 year(s) of working experience in the related field is required for this position.
  • Preferably with Basic Accounting skills.
  • Applicants must be willing to work in BGC.
  • Full-Time position(s) available.
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