Job Responsibilities
Facilitate the account contracting administration process for prioritized list of account supplier / vendors that require formal service agreements.
Based on the supplier list provided by the account, flag suppliers with >
$250K annual spend (estimate 342 suppliers meet this criteria)
Populate contract template with rates, scope of work and other details
Engage with Supplier vendors to identify authorized signatory to receive and sign contract
Document, track and report status of contract preparation and compliance using agreed collaboration platform and tools , Shared Email Box, DocuSign, etc.
Implement, plans, organizes and implements national / regional contracting and procurement strategies and programs to increase operational efficiency and profitability.
Implement standardized systems and controls for procurement including RFP documentation, work authorization, purchase and change order systems, and supplier / contractor eligibility criteria
Manages the supplier / contractor certification process including review of requisite experience, legal and organizational structure, financial viability, geographic coverage, insurance requirements and other capabilities
Prepares and maintain contracts with national / regional service providers in accordance with company standards.
Implement, manages, coordinates global sourcing processes and practices with internal stakeholders
Implement and manages relationships with national / regional suppliers and contractors and assist in contract negotiations
Establishes requirements for and ensure the integrity of centralized procurement database systems.
Serves as key point of contact for utilization management and coordination with outside procurement / e-procurement solutions
Participates on behalf of the company in approved or sponsored procurement organizations or related initiatives.
Implement training programs and assists in training employees in company-wide procurement procedures
Implement company-wide policies and procedures, playbooks and other organizational materials with respect to national / regional procurement.
Manages transformation & continuous improvements projects within the Strategic Sourcing Process that will add value to the Account and Wider Organization
Manages and ensure fulfilment of Procurement Services for multiple clients or Accounts
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Educational and Professional Requirement
Bachelors degree in Business Administration or Industrial Engineering equivalent to a 4-year college program in relevant discipline;
Minimum 5 years experience in procurement of MRO, services and supplies in multiple industries. Demonstrated experience in contract administration, contract negotiation, quality assurance, and procurement management;
Experience in implementing e-procurement solutions with exposure to systems development and supplier management
Communication Skills
Excellent written and verbal communication skills. Strong organizational and analytical skills. Ability to provide efficient, timely, reliable and courteous service to customers.
Ability to effectively present information. Ability to respond effectively to sensitive issues.
Financial Accumen
Requires advanced knowledge of financial terms and principles. Ability to calculate intermediate figures such as percentages, & discounts.
Conducts advanced financial analysis.
Reasoning Ability
Ability to comprehend, analyze, and interpret complex documents. Ability to solve problems involving several options in situations.
Requires advanced analytical and quantitative skills.
Other Skills or Abilities
Advanced skills in Microsoft Office Suite Products and Internet navigation.
Experience in working with and managing e-procurement and contracts management platforms. Strong interpersonal and organizational skills with ability to manage multiple projects simultaneously.
Knowledge in formal Project Management is preferred"
Culturally Fit, Good interpersonal Skills, Passionate, Able to work independently w / Minimal supervision
CBRE GWS
