HR Operations Associate
Manila, PH
4d ago

Your team responsibilities

The HR Operations Associate role will handle operations related to talent acquisition, talent management, employee life cycle changes and employee queries for APAC region.

We are seeking someone who has the ability and confidence to work for a remote team with minimal supervision on a day-to-day basis.

Candidates for our HR Operations Team will need to have a helpful, proactive attitude and a keen willingness to take full ownership of all HR administrative duties.

He / She will have exposure to a high level of confidential information and therefore requires an individual who is discreet, has exceptional attention to detail and has the ability to build strong relationships with HR Partners, Employees and Managers remotely.

What we will offer you : Depending on your location of your role, you can expect

  • Competitive fixed and variable compensation, holiday / vacation allowance and retirement savings plans / pensions
  • A wide range of benefits including healthcare, dental plans, risk insurances and (location dependent) cycle-to-work schemes, gym benefits, retail discounts
  • A hybrid work environment, for the vast majority of employees, offering a more progressive way of working to give you the flexibility, accountability, and responsibility to empower you to perform at your very best.
  • At the center of this way of working is a culture which is built on a strong foundation of trust. We trust our people and they trust our organization’s leaders to support them.

  • An inclusive and performance driven culture where you are empowered to maximize your potential in an environment where all individuals are respected and encouraged to bring their authentic selves to work
  • A purposeful approach to Wellbeing to provide you with all the resources you need to be your best at work and in your personal life.
  • Our Here For You Employee Assistance Program provides confidential emotional support with local experts, financial and legal advice in a wide range of issues as well as access to online information, resources and tools.

    All the services are available for our employees free of charge.

    Your key responsibilities

  • Support and manage the administration processes for onboarding and induction of new joiners, employee benefits, employee relations, immigration, talent, exit management, performance management and the Year End compensation and promotion process. This includes :
  • Employee Life Cycle changes Processing Employee life cycle changes like transfers, job movements, terminationsHandling all types of employee letter issuance like reference letters, visa invitation letters, etc.
  • Benefits and policy administration in liaison with HR partners and empaneled vendorsInvoice managementReportingCoordinating for international transfers and managing the employee mobility process.

    Managing the administration process in line with corresponding legislation and compliance procedures.Requisition creation and managementExit management and administrationHandling employee queries and liaising with HR Partners on a daily basis

  • General Administration Maintaining accurate data in all HR Systems like Workday and Taleo on timely basisMonitoring the case management tool and be the first point of contact for general HR queriesProviding administrative support for annual or ad hoc HR projectsProcessing of manual payroll instructions and timekeeping
  • Processing of local employee statutory benefits to government agencies, , TIN, HDMF, PhilHealth
  • Your skills and experience that will help you excel

  • Experience in Human Resources Operations / Administration in a matrix, international organization
  • Experience in process documentation and process mapping is preferred
  • Experience working in a HR shared services setup is preferred
  • Experience in processing employee statutory benefits and coordinating with local government agencies
  • Bachelor’s or Master’s degree in any field
  • Superior English verbal and written communication skills
  • Skilled in using Microsoft Office applications including Word, Excel and PowerPoint
  • Stakeholder relationship management experience with a proven record of accomplishment and experience
  • Strong time management skills with the ability to handle multiple tasks and projects
  • Highly motivated self-starter with the ability to work individually or within a team
  • Ability to provide efficient and reliable assistance, whilst maintaining attention to detail
  • Familiarity with using HR systems (Workday, Taleo) / technologies and SharePoint is a plus
  • Experience in the financial service industry is a plus
  • How we’ll support you

  • Coaching, support and encouragement from experts in your team
  • Access to a wide range of learning opportunities to support your growth and development
  • Customizable learning journeys to help you navigate your professional development
  • Transparent performance-based compensation schemes
  • Employee Resource Groups : MSCI Pride, Black Leadership Network, Women’s Leadership Forum, Women in Tech, Asian Support Network, All Abilities, Hola! MSCI and Climate Action Group.
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