Assistant Controller / 180824
Asian Development Bank
6 ADB Avenue, Mandaluyong City 1550, Metro Manila, Philippines
2d ago

IMPORTANT INFORMATION :

This is a senior staff fixed-term appointment for a period of 3 years. This vacancy is open to internal and external applicants.

If the selected candidate is an external hire, the appointment may be extended for a period of up to 3 years per extension, or not renewed.

In case of extension, staff may continue in the position for another term of up to 3 years, or be reassigned to any suitable position in ADB.

The same terms and conditions also apply to a selected internal candidate. In addition, if the staff selected has a regular appointment, staff will retain the regular appointment and his / her selection will be considered an assignment for an initial fixed period of 3 years.

If the staff selected has a fixed term appointment, his / her appointment will cease, and he / she will be given a new fixed term appointment for an initial term of 3 years.

Fixed-term appointments or assignments are subject to Section 3 of Administrative Order (AO) 2.01 (Recruitment and Appointment) and Section 8 of AO 2.

03 (Selection, Talent and Position Management) and its Appendices.

Whether the selected candidate is internal or external, and regardless of the type of appointment, any extension of staff beyond age 60 shall be subject to such terms and conditions determined by ADB, including, where relevant, those provided in Section 10 of AO 2.

05 (Termination Policy) and its Appendices.

Close relatives1 of ADB staff, except spouses of international staff, are not eligible for recruitment and appointment to staff positions.

Applicants are expected to disclose if they have any relative / s by consanguinity / blood, by adoption and / or by affinity / marriage presently employed in ADB.

1 Close relatives refer to spouse, children, mother, father, brother and sister, niece, nephew, aunt and uncle

Staff on probation are not eligible to apply. Applicants for promotion must have served at their position for at least one year and must have normally served at their personal level for at least two years immediately preceding the date of the vacancy closing date.

Applicants for lateral transfer must have served at their position and personal level for at least one year immediately preceding the date of the vacancy closing date (reference A.

O. 2.03, paragraphs 5.8 and 5.9).

Overview

Asian Development Bank (ADB) is an international development finance institution headquartered in Manila, Philippines and is composed of 67 members, 48 of which are from the Asia and Pacific region.

ADB is committed to achieving a prosperous, inclusive, resilient, and sustainable Asia and the Pacific , while sustaining its efforts to eradicate extreme poverty.

ADB combines finance, knowledge, and partnerships to fulfill its expanded vision under its Strategy 2030.

ADB only hires nationals of its 67 members.

The position is assigned in the Trust Fund and Administrative Expense (CTFA) Division within the Controller's Department.

Controller's Department help maintain adequate and sound internal control of processes in ADB and committed to provide quality services to clients while maintaining sound fiduciary controls.

CTFA is responsible for trust fund accounting and reporting and processing administrative expenses (payroll, pension, business travel, staff consultants, staff accounts, accounts payable, fixed assets, and accounts receivable.

To view ADB Organizational Chart, please click here.

Job Purpose

The Assistant Controller lead the planning, implementation and supervision of the division's vision, goals, strategies and work plan in support of overall ADB goals.

Oversee the quality of work and ensure the achievement of objectives of the division as regards financial reporting, internal controls over financial transactions, safeguarding trust funds, authorizing administrative expenses, improving business processes, overseeing relevant financial systems, and developing policies and procedures.

Support external and internal relations, coordination and consultation initiatives for the department. Provide general guidance and supervision on day-

to-day operational issues and compliance with ADB policies. Work within a broad concept and framework to define own scope of objectives and activities, applying a high level of autonomy in selecting appropriate methods and approaches.

The incumbent will report to the Controller and will supervise International, National and Administrative staff.

Responsibilities

Leadership and Strategic Management

  • Provide leadership in planning, implementation and supervision of work plans as well as monitor the quality of output and the achievement of long term goals and annual objectives for the division.
  • Provide leadership in professional and operational matters, taking the lead in contributing new or innovative approaches to developing accounting policies, procedures and resolving operational issues.
  • Financial Reporting, Analysis and Oversight

  • Provide supervision and guidance in maintaining sound accounting policies, systems and records.
  • Ensure accurate and timely accounting of financial transactions and preparation of financial reports for trust fund operations.
  • Lead improvements in financial reporting and related accounting functions.
  • Ensure a sound internal control framework over financial reporting and transactions.
  • Safeguard trust funds under the administration of ADB.
  • Lead the review and subsequent implementation of improvements to financial systems, policies and procedures to promote accuracy of information and efficiency in processing while maintaining appropriate internal controls
  • Administrative and Other Expen s es Processing and Accounting

  • Provide supervision and guidance in ensuring payments and accounting of administrative and other expenses are in accordance with ADB's policies and procedures as well as the generally accepted accounting principles.
  • Provide general support and guidance in ensuring that related processes are effective and efficient through streamlining and automating.
  • Operations Management

  • Oversee effective day-to-day operations and provide guidance on operational issues and ADB policies.
  • Inform and provide recommendations to the Controller of significant developments, emerging opportunities and challenges in the area of responsibility.
  • Facilitate effective coordination and cooperation with other ADB departments and internal stakeholders.
  • Undertake the performance management of the division, including motivation of division staff.
  • Manage budget and resource allocation for the division, ensuring efficient allocation and utilization of resources, including staffing and training requirements.
  • Internal and External Relations

  • Provide support for relationship management and coordination with the Board, Senior Management, other departments, and external clients.
  • Staff Supervision

  • Create and lead multidisciplinary teams and ensure the overall quality of its work.
  • Manage the performance of teams and individuals providing clear direction and regular monitoring and feedback on performance.
  • Provide coaching and mentoring to team and individuals and ensure their on-going learning and development.
  • Others

  • Performs other duties as may be assigned and reflected in the incumbent's workplan.
  • Qualifications

    Relevant Experience & Requirements

    A university degree in accounting, finance or business administration, preferably at post-graduate level, with an internationally recognized professional certification, such as CPA, CA, or its equivalent

    At least 15 years of broad-based professional experience in accounting, financial control, project administration, or financial management.

    International experience working in several countries, preferably with experiences in international or multi-national financial institution.

    Strong knowledge on US accounting standards or international financial reporting standards; and internal controls.

    Suitability to undertake the responsibilities mentioned above at the required level.

    Analytical and systematic with strong numerical skills and attention to detail and ability to plan and coordinate schedules to meet deadlines.

    Excellent written and verbal communication skills in English is required.

    Please refer to thelink for ADB Competency Framework for IS Levels IS7 to IS8.

    General Considerations

    The selected candidate is appointed for an initial term of three years.

    ADB offers competitive remuneration and a comprehensive benefits package. Actual appointment salary will be based on ADB's standards and computation, taking into account the selected individual's qualifications and experience.

    ADB seeks to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment.

    ADB encourages all qualified candidates who are nationals of ADB member countries to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities.

    Women are highly encouraged to apply.

    Please note that the actual level and salary will be based on qualifications of the selected candidate.

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