Description The position exists to :
Maintain and track supply levels of the company in close coordination with Finished Good Planning Manager
Execute Purchase Administration
Manage supplier delivery and lead times
Work with various department of the organization to forecast demand, plan inventory levels, and supply other facilities of the business unit organization
Manage inventory of the distribution centers
Coordinate and support immediate resolution of payment issues, receiving issues and other related issues affecting operation in distribution centers
Coordinate supplier engagement meetings to execute production plan and scheduling of deliveries
Ensures right materials arrive on time to avoid factory operation delay or line stoppage.
Duty 1 : Buying
Monitors running of Advance Supply Chain Planning (ASCP) for Purchase Requisition for release.
Release Purchase Requisition of inventory items assigned under dedicated Buyer Planner codes.
Prepare and issue Purchase Orders and manage supplier acknowledgements.
Review open purchase orders, receives order confirmation, quantity, and price acknowledgements from suppliers, and loads supplier’s promise ship dates into business systems.
Manage Standard Purchase Order generated from the system.
Manage Supplier portal for assigned Suppliers. Release and Maintain Purchase Orders for vendors enrolled in Supplier Portal or using Electronic Data Interchange (EDI).
Handles Cancellation of PO and / or PR from ERP system and notify stakeholders.
Checks and resolve Invoice discrepancies received from accounts payable.
Duty 2 : Planning
Maintain and track material and supply levels of Finished Goods of Distribution Centers using Planning Tools.
Prepare and maintains Inventory Projection Plan for Finished Goods for assigned items.
Plan and Manage Inter-company Deliveries. Releasing of Discrete WIP Jobs.
Monitor and controls intercontinental shipments. Review and approves Ocean shipment bookings based on plan deliveries.
Maintains and updates Planning Parameters in the system.
Duty 3 : S&OP
Documents all the major forecast changes from prior demand plan and monitor.
Communicates Forecast to Supplier.
Review and Tracks Excess and Obsolete.
Gather and Prepare Data of Supplier Performance and Scorecard for S&OP Review.
Duty 4 : Systems and Maintenance Support
Gathers, manipulate and scrub supply chain related data needed to update the system as per pre-defined instructions.
Follow business process in updating the system to ensure accuracy of information.
Communicates to stakeholders if task is complete (e.g. setup, for pricing or for sourcing rule, or route to product data management team, collection plan is implemented).
Duty 5 : Metrics and Reporting Analytics
Gathers, manipulates, scrub and formats supply chain related data needed as per pre-defined instructions
Extracts / generates quantitative information from databases using basic coding (e.g. tables, basic queries) Ex. Demand Forecast Chart, Service Level, Inventory Reports.
Combines extracted data from multiple resources using automated tools (excel, macro, database). Interprets extracted data using automated tools to convert data to information relevant to the report (MS EXCEL, macro, database)
Performs data validation to achieve data consistency.
Prepares standard supply chain related reports based on standard templates.
Network of Interaction
Internal : Team Lead
Central Planning Team
Buyout Planning Team
Finance and Accounting Department
Sales and Marketing Department
Trade Compliance Department
External : Supplier
Distributors or Forwarders
BS IE, BS OPERATIONS MANAGEMENT, BSBA in Supply Chain, Purchasing or other Engineering / Management related discipline
Job Related Experience :
1) one-year related experience in Buying, Planning and Supply Chain with data mining, manipulation, analysis and reporting experience
Specific Knowledge :
Data Manipulation & Interpretation
Bill of Materials
Material Requirement Planning
Root Cause / Gap Analysis
Basic Microsoft Excel proficiency Level 1 (Basic Formulas & Formatting)
Oral & written communication skills
Problem solving & analytical skills