For Pooling - Audit Analyst (Finance)
CBRE
Makati, Manila, PHL
5d ago

Job Purpose

Key resource within the clients Maximo Quality Control Office, helping to ensure all work orders initiated in Maximo variable spend system are complete, compliant and meet the requirements for client approval.

Review required information / documents and follow-up with users if information is incomplete and ensure timely approvals obtained.

Number of work orders : 7,000 in 2022 globally

Key responsibilities

  • Maximo training and understanding of internal controls and processes for variable spend
  • Ensure / increase data quality in Maximo
  • Ensuring / adhering to the variable spend process with a focus on governance / compliance
  • Execution of a "2-level check" for each newly created Work Order (all regions, all provider codes, all spend types)
  • Check of content, completeness & data quality according to defined data fields / checklist.
  • Check regarding governance / compliance (correctness and completeness of Approval List)
  • Complete / correct work order : release in the system and start of official approval process
  • Incomplete / incorrect work order : rejection in the system & clarification / feedback INITIATOR (if necessary contact / support via email / phone)
  • Control office opening / Processing hours : Mon - Fri during office working hours 08 : 00-17.00 (local time per region for EMEA, Americas and APAC)
  • Processing time per work order (execution of "2-level check & release / rejection) : 48 hours
  • Contact, support & clarification via system / mail or phone
  • Assist with any other variable spend related projects / queries
  • Report any Maximo deficiencies
  • Qualification

  • Bachelor's degree (BA / BS) from 4-year college or university required
  • Bachelors degree in Accountancy, Finance, or any business related courses is preferred
  • Working in an environment where delivering information within tight timescales is a pre-requisite
  • Understanding compliance related requirements and delivering against the requirements promptly
  • Working with multiple stakeholders and engaging through effective communication skills
  • Providing management with summary of analysis and proposed solutions
  • Demonstrable experience working with operational systems and controls in a large business that provides consistent and reliable information
  • Focus on strong focus on customer service
  • Previous experience of a customer-facing role would be an advantage
  • Presentation skills to effectively communicate ideas and results to senior stakeholders
  • Excellent PC based skills, with experience in Word, Excel, PowerPoint and Outlook intermediate level skills
  • Organized and open to new ways of working to challenge inefficiencies
  • Excellent communication skills both written and verbal, and able to communicate with people at all levels across the account and develop effective relationships at all levels
  • Understanding spend approval systems
  • Willing to work on mid-shift schedule (UK hours) - starts at 5PM Manila Time
  • Willing to report onsite (HYBRID arrangement) depending on business needs
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