Human Resources Executive
Brand : Estée Lauder Companies
COMPENSATION & BENEFITS (C&B)
Payroll / Salary Administration
Payroll administration to ensure timely payment and accurate data entry. Prepares attendance and timekeeping to ensure that salaries and other compensation are reviewed prior to crediting.
Coordinate the payroll process with Payroll service provider and Finance Dept. for all employees
Supports HR Manager in preparation of employee cost for annual budget exercise, and participate in yearly Productivity exercise during budget session.
Monitors manpower budget and productivity guidelines to ensure compliance
Prepares, conduct and participates in Regional C&B survey to ensure competitiveness in the industry
Merit / Bonus / Equity
Supports the HR Manager on yearly Merit Increment Proposal calculations & documentation
Promotion Approval submissions to Regional C&B
Responsible for PDP Merit Increase, Bonus and Equity Exercise calculations & worksheets
Responsible for Total Rewards communication sessions
Support HR Manager to ensure that all employee PDP goals and plan are submitted
HR Rewards System
Responsible for HRC Reward system entries, profile creation and updates for the employees.
Ensure HRC Rewards system entries / data are accurate and current through regular data cleansing.
Global Grading (GG) System
Responsible for submissions to Regional C&B grading of new roles
Responsible for GG communication via Letter of Appointment (LoA), GG statements, job postings, requisitions, employee briefings.
Review job descriptions of office employees with Head of Departments, making recommendation as business and organizational needs changes and review same with HR Manager and Regional C&B
Responsible for Job Description template submission to Regional / Global Talent Acquisition as required
Regular update of Affiliate Organization Chart and submitted at agreed timeline / deadline
Custodian of 201 file
Payroll Process Reconciliation (PPR)
BUSINESS PARTNERING / HRBP
Company Policies & Procedures, HR Processes & Systems
Keep abreast of changes in local labour laws and practices and proactively manage labour / employee relations that are consistent with local requirements to ensure an environment 'of trust and collaboration
Creates HR policies with input of HR Manager & Country Manager
Support in communicating HR processes, policies and procedures to employees, and ensures execution and compliance with Company HR policies, practices and procedures.
Responsible for HRConnect entries, work collaboratively with People Managers to ensure updates of employees data entries.
Ensure HRConnect entries / data are accurate and current through regular data cleansing.
Support HR Manager in generating and analysis of employees statistics and data
Submission of HR Accruals / Leave Accruals, Calendar and Fiscal Bonus, Payroll Accrual and Actual Reports
Ethics, Compliancy & Disciplinary Issues
Responsible for yearly Code of Conduct compliancy exercise
Ensures compliance of employees on Pre-employment requirements, medical requirement; i.e. Annual Physical Exam, Annual Executive Check-up.
Conducts sourcing and initial screening of non-managerial talent requirement of HO prior to endorsing to hiring manager.
Builds salary proposals and packages for new hires, promotion cases and assignments
Conduct job offer for non-managerial position, and facilitate pre-employment requirement.
Prepares Letter of Appointment (LOA), Training and Travel Bond documents of new joiners
Learning & Development
Facilitates HR Connect and Free Goods system orientation to new joiners
Facilitates HR Employee Benefit entitlement and processes orientation during Corporate orientation
Acts as SAP Training Coordinator together with other SAP POCs.
Source out resource person for Lunch & Learn and Employee Activities relative to employee health and wellness
Employee Engagement & Relations
Support HR Manager and Head of Departments on activities that build unity, engagement pride in ELC and a strong ELC Company culture that reflects its mission and values to be an Employer of Choice
Supports HR Manager in timely and efficient delivery of HR programs and solutions by communicating intent and dealing with concerns raised by employees.
Reward administration for any Employee Referral Program for both office and field employees
Lead the annual insurance review and prepare necessary information for HR Manager to further review.
Check and validate insurance, medical and dental claims submitted by employees and process accordingly.
Maintain and ensure accurate free-goods / product allowance allocation and data in the FreeGoods system.
Bachelor’s Degree, Psychology, Behavioral Science, or any 4-year business related course
3 years of relevant experience, retail / customer service background is preferred
Must have good organizational, interpersonal and communication skill
A self-starter and results-oriented
Must have keen attention to details, independent, proactive and a problem-solver
Proficient in computer applications such as Excel, Word, and Powerpoint,
Familiar with HR Business Systems a must
SAP knowledge and exposure an advantage
Job : Human Resources
Primary Location : Asia Pacific-Philippines
Shift : 1st (Day) Shift
Travel : Yes, 5 % of the Time
Job Number : 196596