Admin Executive
Cycfi Research Inc.
Quezon City, Philippines
1d ago
source : Bossjob

Preparing and shipping of orders.Research and ordering of materials and suppliesPerforms the functions of Inside Sales to include initiating and following up to sell or resolve problems, answer questions and correspondence, and complete reports.

Prepares quotes for recommended products based on customer needs.Responds to requests from customers for information.Provides administrative assistance and support to superiors and keeps management informed of all activity including timely preparation of reportsCorresponds with internal and external suppliers for product and commercial details.

Other duties as assignedAssist in receiving incoming calls and respond to Sales inquiriesMonitors availability of adequate stocks at all timesArrange the schedule of deliveries to variouscustomers and ensure that products will be properly received by the customersPrepare sample requests and Sales Orders, ensuring that documents such as Purchase Orders (PO) and Certificate of Analysis (COA) are complete and in place Coordinate with Warehouse, Operations and Accounting on concerns regarding stocks and deliveriesCoordinate with Accounting Department to ensure that all Sales Records Sales Summary, Inventory Summary and Delivery Schedule are accurate and up-to-date at all timesMaintain confidentiality in all aspects of client, staff and company records and information.

Ensure all customers' requests are handled with proper follow up and ensure closing of loop. Responsible for answering quotations, products availabilities and order status Handle office documents and shipments (e.

g. typing / photocopying / scanning of mails, printing, binding, filing, couriers) Oversee the office cleanliness and up-keepingProcesses customer or job orders for approval by the Sales Manager / Operations Manager and coordinates with Distribution department or logistics providers for the deliveries of orders.

Monitors inventory level of finished goods and align with sales orders. Bachelor’s Degree in Business Administration or Management Experience in a production and manufacturing field.

Strong interpersonal skills coupled with good written and verbal communication skills Capable of managing multiple tasks Ability to gather and analyze simple data Excellent PC Skills (MSWord, Excel, Outlook and the Results oriented and able to thrive in a fast paced environment Excellent interpersonal and communication skills, a positive attitude and a willingness to take on new challenges.

Must have the ability to relate well to a wide variety of people (field and office). Must have a professional approach to business.

Strong organizational, analytical skills and ability to meet deadlines and milestones.

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