JOB SUMMARY :
The Cash Management Specialist is responsible for accurate expense classification and timely processing of payment of all administrative and trade payables of Fintec Holdings, McCann Worldgroup and its Subsidiaries (Harrison Communications Inc and Screentology Inc.
Cash Management Operations :
Responsible for the preparation of check vouchers, business checks, check writers, telegraphic transfers of all Trade and Non-Trade suppliers
Handle employee reimbursements, cash advances, liquidations and other employee related transactions.
Ensure that proper charging of client, product and cost centers are used
Prepares schedule of payment to trade suppliers through AP Aging report on a weekly basis prior to check preparation
Ensures Non-trade transactions are with appropriate approval and / or Budget Allocation before processing of payment
Ensure accuracy and completeness of the supporting documents attached in the billing statement for Trade supplier such as invoices, contracts, completion report for proper documentation
Ensure that all accounts payable due to supplier are processed to avoid delay and complaints
Coordinate with bank any issues related to check preparations and check releasing
Coordinate with the Asst. Manager for funding before sending payments instruction to bank
Additional duties as directed by immediate manager
Coordinates with billing section any transaction that was identified to have entered with error
Identify and review the status of outstanding payable to supplier
Preparation of Released and Unreleased Checks Report to be submitted to FRC for monthly reconciliation and weekly to Asst.
Manager for weekly cash forecasting
Maintain proper filling of all check vouchers and other related document for easy reference
Provide assistance on Internal Audit, RCT On Site Visit and Statutory Audits
Other duties as may be assigned by the Asst. Manager and / or Finance Controller
Handle / manage the day to day relationship with Third Party vendors, including attending the vendor and employee inquiry
Prepare Payment / Disbursement report to be submitted to clients on a monthly basis
Ensure that all suppliers are accredited prior to authorizing payments
Resolution on a timely basis of various vendor issues in coordination with FAE’s
Discuss with the immediate supervisor any issues in line with vendor check releasing
Revolving Fund Custodianship
Responsible for the safekeeping and accountability of the fund.
Ensure that each transaction is properly approved and for the purpose for which the fund was authorized.
Ensure the completeness of the Petty Cash Voucher and receipts and replenish the fund monthly or as needed.
Prepare a monthly reconciliation of the Petty Cash.
Account Reconciliation and Analysis
Reconciliation of Administrative vendor balances versus the company’s records at least on quarterly basis
Preparation of monthly accruals of administrative expenses such as utilities, professional fees and all other expenses as may be deemed necessary
TECHNICAL OR SPECIFIC SKILLS
Proficient in MS Office Programs
Familiarity with SAP
Ability to manage multiple tasks efficiently and work productively in a fast-paced team oriented environment
Strong planning, organizational, decision-making, interpersonal, analytical, and lateral thinking skills
EDUCATION and / or EXPERIENCE
Must be a graduate BS Accountancy (BSA)
Minimum of 2-3 years of experience in a related field or assignment