Executive Assistant
Manulife
Quezon City, PH
3d ago

Job Description

The role reports into the Communications Officer and Executive Assistant to the General Manager for Manulife Business Processing Services ( MBPS ).

The Executive Assistant is responsible for providing support to the Vice President (VP). He / she will be responsible for the effective management of priorities through high quality administration, manages their diary, arrange travel requirements, crafts and organizes visitor itineraries, coordinates and attends meetings, assists in agenda preparation, takes minutes and follows through on meeting actions, and handles the executive’s expense reimbursements.

Role and Responsibilities

Accountable to the Vice President (VP), the Executive Assistant is primarily responsible for the effective management of priorities through high quality administration and follow through of deliverables.

Responsibilities include the following :

  • manages the diary of the VP and his / her AVPs and arranges their travel requirements
  • facilitates departmental travel requirements
  • crafts and organizes visitor itineraries, conduct research to prepare background information and briefing documents on business visitors
  • coordinates and attends meetings, assists in agenda preparation, takes minutes and follows through on meeting actions
  • handles the expense reimbursements
  • arrange technology desk side support for the executives and their business visitors when required
  • assist with the planning and implementation of departmental events and activities
  • help draft and send announcements on behalf of the executive
  • assist in creating draft presentations if needed
  • minor admin assistance to the team
  • acts as back-up to other Executive Assistants
  • Qualifications

  • 6+ years of relevant experience in an Executive Assistant role
  • Strong oral / written communication skills required to interact with senior officers and representatives
  • Excellent meeting planning and organizational skills (planning, coordination, priority setting, task management and follow through)
  • Ability to manage complex and sensitive work situations with sound judgement, discretion, and empathy
  • Highly collaborative and results-oriented
  • Proficient in making reports and deck / presentations
  • Advanced Proficiency in MS Outlook
  • Proficient in MS Office Suite includes Power Point, Excel, Word, One Note
  • Strong interpersonal skills and ability to work effectively across cultures. Excellent English written and verbal communication skills.
  • Flexible on shift and overtime may be required when business visitors are on site.
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