Financial Manager 2 or 3
College of Medicine
23h ago


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Four Diamonds is a special, mission-specific, endowment within Development and Alumni Relations of the university and housed in Hershey at the College of Medicine.

Four Diamonds raises money to directly support Penn State Children’s Hospital at the Penn State Health Milton S. Hershey Medical Center.

Four Diamonds’ mission is to conquer childhood cancer by assisting children and their families through superior care, comprehensive support, and innovative research.

Four Diamonds covers one hundred percent of all medical expenses related to cancer care not covered by insurance for eligible Four Diamonds children.

In addition to patient care, funding through Four Diamonds supports a dedicated team of care providers and innovative pediatric cancer research.

Through an annual allocation process, philanthropic dollars raised through Four Diamonds are awarded to various departments and projects within Penn State Children’s Hospital.

The Pediatric Financial Manager holds the primary responsibility for successfully managing the annual allocation process for funding, preparing the financial transfers of the awarded dollars to the various departments, tracking project completion and the spending of the allocated awards, and the closeout and audit of departments and projects that received funding in conjunction with the Grants Manager.

Reporting to the manager of the Pediatric Research Resource Office, this position will work closely with the Pediatric Grants Manager, the Director of Pediatric Operations, other financial staff within the Department of Pediatrics, the Penn State College of Medicine Controller’s Office, and the Associate Vice President, Operations Director, and Four Diamonds Executive Director within the office of Development and Alumni Relations at the College of Medicine.

Job Duties

Monitor the complete life cycle of Four Diamonds program allocations Manage and administer the funds allocation process, audits for Four Diamonds funded projects. This will include :

  • Working with the Development and Alumni Relations Associate Vice President, Operations Director, and Four Diamonds Executive Director to determine the amount of philanthropic dollars available each year for allocation;
  • Managing the development, release, and submission of funds;
  • Managing the approval and awarding processes, to include data entry and financial transfers of funds to appropriate accounts in coordination with the Operations Director, Development and Alumni Relations;
  • Reconciling expenditures against allocations throughout the year, and at fiscal year-end, closing out any outstanding allocations and projects with remaining funds in coordination with the Operations Director, Development and Alumni Relations;
  • Auditing awardees to ensure proper use of any awarded allocations.

    Ensure smooth grants and payments administration by acting as a liaison between the various departments which were awarded funds, children’s hospital financial staff, the Development and Alumni Relations Office, and the Controller’s Office.

    Help submitters and awardees understand their responsibilities and statuses as they relate to any Four Diamonds allocation award.

    Design and generate reports for leadership and other internal constituents regarding the allocation and awarding process.

    Conduct analyses on the use of Four Diamonds funds, requestors, historical trends, and other information that may be useful to the review team.

    Manage and track pooled investment account, and endowment, transfers, and oversee endowment spending. Manage the Four Diamonds allocation software.

    Provide routine and ad-hoc reporting to the Four Diamonds Executive Director as scheduled or requested. Manage the post-award process for Four Diamonds funded investigators. This includes :

  • Award set-up;
  • Management of expenses and financial reporting;
  • Award close-out;
  • Effort allocation report adjustments.

    Labor and Distribution allocations

    Other duties and responsibilities as assigned.

    Preferred qualifications

    Advanced Excel knowledge

    Experience working with SAP

    In-depth knowledge of research grants and endowments

    3-5 years’ experience as a financial analyst (or relevant experience in finance, accounting, and / or business administration)

    Experience working in a fast-paced, high-volume environment

    This is a fixed term appointment funded for one year from date of hire.


    Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR).

    The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters.

    The ASR is available for review .

    Employment with the University will require successful completion of background check(s) in accordance with University policies.

    Penn State is an equal opportunity, affirmative action employe

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