Primary Responsibilities :
Pays employees and compiles payroll information by managing payroll preparation; completing reports; maintaining records accurately, completely and competently.
HR Operations, Personnel and Administrative Functions. General office support functions and facilitation with management and all departments on the overall direction and execution of Human Resources (HR) end-to-end operations, policies, procedures and functional core areas, particularly in matters relating to Payroll & Timekeeping, Human Resources Information System (HRIS) and such other Records Management, Compensation and Benefits, Total Rewards Management, Manpower On-Boarding And Staffing and other HR-related processes with translation to or execution by payroll management.
Specific Responsibilities :
Compensation and Benefits Management Responsibilities. Administration and implementation of monetary benefits of all employees, as well as government mandated benefits (i.
e. SSS, Pag-IBIG, PhilHealth), in compliance with conformed employment contract provisions and government-mandated laws; implementation of salary structure and benefits matrix, job offers, personnel movements such as lateral transfer, promotion, change of position title, re-organization, position upgrade, regularization, temporary appointment and salary adjustment;
strict compliance to Labor Standards set by the law, including consistent adherence to working conditions and terms for worker’s statutory monetary benefits.
Payroll & Timekeeping Administrative Management Duties. Maintains payroll information by designing systems; directing the collection, calculation, and entering of data;
updates payroll records by reviewing and approving changes in status, exemptions, insurance coverage, deductions, taxations, and job titles, and department / unit / store transfers;
pays employees by directing the production and issuance of paychecks or electronic transfers to bank accounts.
Mandatory Corporate, Legal and Regulatory Compliance Duties. Prepares reports by compiling summaries of earnings, taxes, deductions, leave, disability, and nontaxable wages, including pay slips;
complies with statutory, local & legal requirements by studying existing and new legislations; enforcing adherence to requirements including Implementing Rules and Regulations (IRRs);
advising HR leadership and TH Management on needed actions
Collaborative Duties with Accounting & / Finance Department. Balances the payroll accounts by resolving payroll discrepancies;
provides payroll information by answering questions and requests; attends, reconciles and resolves any Accounting & Finance matters.
Duty to be abreast of the Technical and Professional Payroll Competencies. Maintains professional and technical knowledge by attending educational workshops;
reviewing professional publications; establishing personal networks; participating in professional societies; updates payroll guidelines by writing and updating policies and procedures subject to the approval of HR leadership
Manpower On-Boarding and Staffing Services. Maintains employee confidence and protects payroll operations by keeping information confidential;
support requests due to the recruitment, selection, orientation, and training of employees.
Payroll & Timekeeping Support and Services. Maintains payroll requests due to suspension, disciplinary actions, employee sale and any actions confirmed via an Authority-to-Deduct payment scheme including planning, monitoring, and appraising such payroll status or update.
Post-Employment Affairs such as resignations, contract verification, separation updates, extension, retraction, exit interviews & procedures, clearances and accountabilities
Contributes to team effort by accomplishing related results as needed
Check figures, postings, and documents for correct entry
Secures and maintains all files, records, cash and cash equivalents in accordance with policies and procedures, and pursuant to utmost confidentiality and the data privacy act;
maintain confidentiality of proprietary information; protect company assets; protect the privacy and security of the organization and the employees
Records, stores, accesses, and / or analyzes computerized financial information
Classifies, codes, and summarizes numerical and financial data to compile and keep financial records, using journals, ledgers, and / or computers
Completes period-end or closing procedures and reports as specified periodically according to SOPs
Maintains, distributes, and records petty cash, cashier banks, and contracts or other commercial documents and sensitive or employee’s personal information
Participates and complies in internal, external, and regulatory audit processes and ensure compliance with SOPs and the laws
Follow all company policies and procedures;
Determines HR (People Department) and Payroll & Timekeeping & Compensation & Benefit Administrations and Total Rewards Management Key Performance Indicators (KPIs);
creates and presents KPI reports
Performs other tasks or duties as may be assigned by HR leadership or TH Management from time to time
Bachelor’s degree focusing on Human Resources, Business or Accounting degree holder or another related course
Extensive HR supervisory or management experience
Minimum of 3 years of experience as Employee Relation (non-unionized) and Staff Communication or Engagement Manager or similar HR role
Demonstrates deep personal accountability for great performance
Experience with HRIS and SAP or any payroll or timekeeping software applications and programs
Can demonstrate great business understanding, analytical and with real eye for detail
Speaks with others using clear and professional language; maintains positive working relationships with others
Supports team to reach common goals; team player
Prepares and reviews written documents or correspondence accurately and completely
Listens and responds appropriately to the concerns of other employees
Enjoys working in a hands-on environment and has genuine interest in understanding issues behind the numbers
High level of initiative and self-motivation
Ability to multitask
Excellent interpersonal and communication skills
Strong leadership skills and able to influence and convince
A sense of ownership and pride in your performance and its impact on the company’s success
Critical thinker and problem-solving skills
Good time-management skills