The Key Accountabilities are, but are not limited to :
Knowledge of Invoice booking / processing of vendor invoices in SAP
Good Knowledge of the Indian Accounting and Taxation system (TDS / GST)
Co-ordinate with Agency and internal stakeholders for timely resolution of vendor queries
Provide support to other AP functions such as payment / Expense / Intercompany / Treasury if required
Preparation of MIS to meet management requirements.
Knowledge of preparing payment batches in SAP
Knowledge of passing Journal Entries, Invoice reversals, and Payment reversals in SAP
Achieve daily, weekly or monthly targets as assigned by managing & collecting debt within the AR ledger
Responsible for collecting all revenue allocated on behalf of the Publicis Groupe agencies.
Participate in cash forecasting and planning in month-end reporting.
Oversee the accurate and timely reporting of client queries.
Responsible for ensuring the standards of credit control relations are adhered to.
Managing the integrity of the notes and supporting documentation regarding queries from clients.
Ensure daily cash received is allocated accurately by securing relevant documents from customers
Assist in any ad hoc projects as directed by the Collections Manager.
Create billing drafts, review, obtain approval, and ensure that billing meets the client’s guidelines.
Analyse Unbilled and coordinate a resolution of any items that are in question
Maintain billing and invoice delivery guideline information for assigned clients
Miscellaneous projects and duties as requested by management
Provide solutions to any relative problems on the billing of client invoices
Handling customer complaints and resolving billing issues
Collaborate with other departments to ensure billing accuracy
Prepare and present analytical reports
Ability to work independently and meet tight deadlines
Key competencies are :
Experience / Qualifications :
Minimum bachelor’s degree required Accounting & Finance
Strong accounting Knowledge
Proficiency in English
Accounts Payable experience of 1-3 years
Experience in working on SAP ERP will be an advantage
Experience in Invoice vendor booking / Reporting / Payments
Ability to work effectively within an internal team as well as with Vendor and client POCs.
Flexible to work outside standard business hours depending on deadlines such as month / quarter / year-end or urgent business requirements
Basic understanding of end to end Procure to Pay cycle
Good knowledge of MS Office especially MS-Excel
Ability to manage multiple priorities and work well under pressure in a fast-paced organization with deadlines.
Knowledge of accounting standards and tax requirements.
Skills (including technology)
Experience in using accounting systems and reporting packages
Experience in Hyperion reporting is preferred
Strong working knowledge of Excel
Experience in analysis of data and reporting compilation
Attributes / Behaviors
Ability to provide accurate and timely financial services functions.
Ability to work independently and provide reporting within tight monthly deadlines.
Ability to multi-task across competing demands of internal teams, Business Units and external parties.
Require an emphatic and practical person who pays attention to details and yet can view the bigger picture.
Additional Requirements :
Allocation, control, and recording of the media incoming invoices on spots in the media system Starscape.
Clarification of debatable invoices in coordination with vendor and Agency.
This role requires the ability to multi-task across competing demands. It requires an emphatic, practical person who is able to give attention to detail and yet can view the bigger picture, implement continuous improvement in a service-driven environment.