Associate, Accounts Payable
Publicis Groupe
Makati City, Metro Manila, PH
6d ago

Job Description

The Key Accountabilities are, but are not limited to :

  • Knowledge of Invoice booking / processing of vendor invoices in SAP
  • Good Knowledge of the Indian Accounting and Taxation system (TDS / GST)
  • Co-ordinate with Agency and internal stakeholders for timely resolution of vendor queries
  • Provide support to other AP functions such as payment / Expense / Intercompany / Treasury if required
  • Preparation of MIS to meet management requirements.
  • Knowledge of preparing payment batches in SAP
  • Knowledge of passing Journal Entries, Invoice reversals, and Payment reversals in SAP
  • Achieve daily, weekly or monthly targets as assigned by managing & collecting debt within the AR ledger
  • Responsible for collecting all revenue allocated on behalf of the Publicis Groupe agencies.
  • Participate in cash forecasting and planning in month-end reporting.
  • Oversee the accurate and timely reporting of client queries.
  • Responsible for ensuring the standards of credit control relations are adhered to.
  • Managing the integrity of the notes and supporting documentation regarding queries from clients.
  • Ensure daily cash received is allocated accurately by securing relevant documents from customers
  • Assist in any ad hoc projects as directed by the Collections Manager.
  • Create billing drafts, review, obtain approval, and ensure that billing meets the client’s guidelines.
  • Analyse Unbilled and coordinate a resolution of any items that are in question
  • Maintain billing and invoice delivery guideline information for assigned clients
  • Miscellaneous projects and duties as requested by management
  • Provide solutions to any relative problems on the billing of client invoices
  • Handling customer complaints and resolving billing issues
  • Collaborate with other departments to ensure billing accuracy
  • Prepare and present analytical reports
  • Ability to work independently and meet tight deadlines
  • Qualifications

    Key competencies are :

    Experience / Qualifications :

  • Minimum bachelor’s degree required Accounting & Finance
  • Strong accounting Knowledge
  • Proficiency in English
  • Accounts Payable experience of 1-3 years
  • Experience in working on SAP ERP will be an advantage
  • Experience in Invoice vendor booking / Reporting / Payments
  • Ability to work effectively within an internal team as well as with Vendor and client POCs.
  • Flexible to work outside standard business hours depending on deadlines such as month / quarter / year-end or urgent business requirements
  • Basic understanding of end to end Procure to Pay cycle
  • Good knowledge of MS Office especially MS-Excel
  • Ability to manage multiple priorities and work well under pressure in a fast-paced organization with deadlines.
  • Knowledge

  • Knowledge of accounting standards and tax requirements.
  • Additional Information

    Skills (including technology)

  • Experience in using accounting systems and reporting packages
  • Experience in Hyperion reporting is preferred
  • Strong working knowledge of Excel
  • Experience in analysis of data and reporting compilation
  • Attributes / Behaviors

  • Ability to provide accurate and timely financial services functions.
  • Ability to work independently and provide reporting within tight monthly deadlines.
  • Ability to multi-task across competing demands of internal teams, Business Units and external parties.
  • Require an emphatic and practical person who pays attention to details and yet can view the bigger picture.
  • Additional Requirements :

  • Allocation, control, and recording of the media incoming invoices on spots in the media system Starscape.
  • Clarification of debatable invoices in coordination with vendor and Agency.
  • Final Note

    This role requires the ability to multi-task across competing demands. It requires an emphatic, practical person who is able to give attention to detail and yet can view the bigger picture, implement continuous improvement in a service-driven environment.

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