Qualtrics AP and T&E Specialist (nigh shift)
Manila, PH,
1d ago

What we offer

Our company culture is focused on helping our employees enable innovation by building breakthroughs together. How? We focus every day on building the foundation for tomorrow and creating a workplace that embraces differences, values flexibility, and is aligned to our purpose-driven and future-focused work.

We offer a highly collaborative, caring team environment with a strong focus on learning and development, recognition for your individual contributions, and a variety of benefit options for you to choose from. Apply now!


The Global Finance Shared Services (GFSS) belongs to one of the main pillars of Global Finance which is Global Finance Infrastructure.

The Global Finance Shared Services Environment allows SAP to maximize the efficiency and effectiveness as well as quality of the finance processes while delivering global end-to-end process standards.

Within GFSS, the Qualtrics Accounts Payable (AP) team is responsible for the timely and accurate fulfillment of various tasks in areas of processing of incoming vendor invoices, assisting with invoice payments, review and approval of employee expense reports based on current policies and additional AP tasks.

The team provides timely and relevant reporting and support projects for the overall Finance organization.


As a GFSS AP team member, you will get the opportunity to be part of a new department in the company and contribute to its success and development.

Going forward, you are expected to work independently within the AP team across all standard AP relevant tasks and be willing to assume responsibility for additional tasks.

At the same time, this role offers many development opportunities of other skills and competencies that will help you shape your future career path.

Key Responsibilities

  • Posting of incoming vendor invoices
  • Assist with timely payment of the invoices
  • Vendor accounts maintenance, incl. open items management
  • Maintenance of general ledger accounts
  • Conduction of monthly account closing procedures for accounts payable
  • Review and posting of company credit card expenses
  • Responses to client queries (internal and external)
  • Contact with vendors via phone (hotline), email and ticketing system
  • Execute an audit and approval of expense reports of Qualtrics employees
  • Perform a detailed review of expense reports, which aren’t compliant with Qualtrics travel and expense policy, including a review against receipts
  • Follow up with employees to adjust the expense reports to comply with the policy
  • Act as Qualtrics admin support for Concur T&E tool
  • Close cooperation and communication with all stakeholders, other teams and departments
  • Proactively identify process gaps or inefficiencies and drive improvements
  • Adherence to agreed key performance indicators
  • Own strategic projects and initiatives that improve team functionality and efficiency
  • Support the training of new team members
  • Follow Qualtrics processes and use application tools available in NetSuite / Salesforce / Coupa / Concur
  • Support Ad-hoc queries and contributes to projects
  • Contact for external and internal auditors

  • Successfully completed University Degree
  • Solid problem solving and analytical skills
  • Excellent attention to detail
  • Customer focus & business acumen
  • Be a fast learner and a team player
  • Ability to work under pressure
  • Excellent interpersonal and communication skills
  • Fluent written and spoken English is required
  • Knowledge of MS Office (Word, Excel, Outlook, PowerPoint)

  • Prior experience from accounts payable process is an advantage
  • Prior experience from T&E process is an advantage
  • Working experience with Shared Service Centre is an advantage
  • Knowledge of Google Suite (Gmail, Google Docs, etc) preferred
  • Prior experience with NetSuite, Coupa, and Concur preferred
  • Prior experience working with Salesforce preferred
  • We are SAP

    SAP innovations help more than 400,000 customers worldwide work together more efficiently and use business insight more effectively.

    Originally known for leadership in enterprise resource planning (ERP) software, SAP has evolved to become a market leader in end-to-end business application software and related services for database, analytics, intelligent technologies, and experience management.

    As a cloud company with 200 million users and more than 100,000 employees worldwide, we are purpose-driven and future-focused, with a highly collaborative team ethic and commitment to personal development.

    Whether connecting global industries, people, or platforms, we help ensure every challenge gets the solution it deserves.

    At SAP, we build breakthroughs, together.

    Our inclusion promise

    SAP’s culture of inclusion, focus on health and well-being, and flexible working models help ensure that everyone regardless of background feels included and can run at their best.

    At SAP, we believe we are made stronger by the unique capabilities and qualities that each person brings to our company, and we invest in our employees to inspire confidence and help everyone realize their full potential.

    We ultimately believe in unleashing all talent and creating a better and more equitable world.

    SAP is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to the values of Equal Employment Opportunity and provide accessibility accommodations to applicants with physical and / or mental disabilities.

    If you are interested in applying for employment with SAP and are in need of accommodation or special assistance to navigate our website or to complete your application, please send an e-mail with your request to Recruiting Operations Team : Americas : or , APJ : , EMEA : .

    EOE AA M / F / Vet / Disability :

    Qualified applicants will receive consideration for employment without regard to their age, race, religion, national origin, ethnicity, age, gender (including pregnancy, childbirth, et al), sexual orientation, gender identity or expression, protected veteran status, or disability.

    Successful candidates might be required to undergo a background verification with an external vendor.

    Requisition ID : 302696 Work Area : Finance Expected Travel : 0 - 10% Career Status : Professional Employment Type : Regular Full Time Additional Locations :

    Job Segment : Accounts Payable, ERP, SAP, Database, Cloud, Finance, Technology

    There’s more to it than coding.

    Learn, innovate, and get rewarded. Be your best in a flexible and collaborative environment. The boldness it took to start our company is exactly what we need to keep growing it.

    That’s why we introduced the Hasso Plattner Founders’ Award the highest employee recognition at SAP. It’s awarded annually by the CEO to an individual or team whose extraordinary achievement best delivers on SAP’s vision and strategy.

    Driven by innovation.

    SAP has continuously evolved to become a market leader in end-to-end enterprise application software, database, analytics, intelligent technologies, and experience management.

    Our customers are solving the world’s hardest problems. As a cloud company we are future-proofing our customers’ business and building systems that provide a foundation for growth and innovation.

    Our vision of the future of enterprise IT is simple software must be hyper-personalized, modular in nature, and support outcome-based business models.

    Not all heroes wear capes.

    The key to SAP’s success? Our people. They are innovators, leaders, and all around great human beings. They come from many different countries, speak many different languages and bring their own unique to the table.

    The key to SAP’s success? Our people.

    We grow. We lead. We innovate together! We believe that the difference between success and failure is a great team. As colleagues, we support, challenge, and inspire one another every day.

    We’re results-driven and ready to go the extra mile for our customers. We all work from different places dealing with different challenges and opportunities.

    But our goal is mutual. We build breakthroughs, together.

    Driven by innovation? It’s in our DNA.

    At SAP, innovation is more than just developing top-notch software it’s creating technologies that open up new possibilities.

    As a cloud company we are future-proofing our customers’ business and building systems that provide a foundation for growth and innovation.

    We know this doesn’t happen by accident, so we provide a working environment that promotes free thinking, bold ideas, and collaboration.

    Of course, having the resources and expertise of a major global organization helps too.

    Got ambitious goals? Achieve them at SAP.

    Stay relevant, agile, successful. SAP’s robust portfolio of learning and development offerings helps you unlock your potential, stay ahead of technology and accelerates your career.

    At SAP, we want to make sure our employees are happy, healthy, fulfilled, challenged and working towards their individual career goals.

    Qualtrics AP and T&E Specialist (nigh shift)

    Requisition ID 302696 Posted Date Aug 13, 2021 Work Area Finance Career Status Professional Employment Type Regular Full Time Expected Travel 0 - 10% Location

    Manila, PH, 1600

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