Administrative Assistant/Receptionist
Habitat for Humanity
Manila, Philippines
2d ago

Habitat for Humanity International (HFHI) is currently seeking a professional for the role of a Administrative Assistant / Receptionist.

The Administrative Assistant / Receptionist provides general office management and front-desk support to AP Area Office.

This position will be based in Manila, Philippines.

DUTIES / AREAS OF RESPONSIBILITY :

Office Administration :

  • Support in the office administration of the Asia-Pacific Area Office and in coordination with the Office Manager.
  • Provide support to on ensuring office security protocols for visitors, guests are complied with.
  • Maintains office / pantry supplies at the agreed stock level in compliance with HFHI Procurement Policy.
  • Act as custodian of office petty cash fund in compliance with HFHI policy.
  • Provide support in ensuring office maintenance schedules are done on timely manner
  • Support the Office Manager with the Procurement process, including updating of vendors lists.
  • Front Desk Administration :

  • To undertake general front desk duties, including correspondence, emails, receive and sort daily mail / deliveries / couriers and distribute to the related departments, filing and switchboard, to ensure the smooth running of the reception area.
  • Act as the first contact point from external parties - serve visitors by greeting, welcoming, directing and announcing them appropriately.
  • Support AP Area Office’s communication. Arrange or coordinate meetings and / or conference calls.
  • Ensure necessary support and services during major activities in the area office i.e. workshops, meetings, other area staff visits and exposure trips by various parties.
  • Coordinate messenger’s schedule.
  • To undertake any other ad-hoc duties as assigned by supervisor.
  • Other related duties as assigned by supervisor.Bachelor’s degree, any course.
  • Minimum Years of Related Work Experience Required :

  • Cross-cultural work experience.
  • 3-year experience in reception and general administrative support.
  • 3-year experience in word processing, use of Excel, and database management.
  • Experience in supporting finance department.
  • Strong interpersonal and communication skills.
  • Fluent in Filipino and English (oral and written).
  • Strong organizational skills.
  • Team player capable of working successfully in a multi-cultural environment.
  • Good computer skills, experience in the use of word processing, spread sheet and other database software required.
  • Good knowledge of e-mail programs essential.
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