Habitat for Humanity International (HFHI) is currently seeking a professional for the role of a Administrative Assistant / Receptionist.
The Administrative Assistant / Receptionist provides general office management and front-desk support to AP Area Office.
This position will be based in Manila, Philippines.
DUTIES / AREAS OF RESPONSIBILITY :
Office Administration :
Support in the office administration of the Asia-Pacific Area Office and in coordination with the Office Manager.
Provide support to on ensuring office security protocols for visitors, guests are complied with.
Maintains office / pantry supplies at the agreed stock level in compliance with HFHI Procurement Policy.
Act as custodian of office petty cash fund in compliance with HFHI policy.
Provide support in ensuring office maintenance schedules are done on timely manner
Support the Office Manager with the Procurement process, including updating of vendors lists.
Front Desk Administration :
To undertake general front desk duties, including correspondence, emails, receive and sort daily mail / deliveries / couriers and distribute to the related departments, filing and switchboard, to ensure the smooth running of the reception area.
Act as the first contact point from external parties - serve visitors by greeting, welcoming, directing and announcing them appropriately.
Support AP Area Office’s communication. Arrange or coordinate meetings and / or conference calls.
Ensure necessary support and services during major activities in the area office i.e. workshops, meetings, other area staff visits and exposure trips by various parties.
Coordinate messenger’s schedule.
To undertake any other ad-hoc duties as assigned by supervisor.
Other related duties as assigned by supervisor.Bachelor’s degree, any course.
Minimum Years of Related Work Experience Required :
Cross-cultural work experience.
3-year experience in reception and general administrative support.
3-year experience in word processing, use of Excel, and database management.
Experience in supporting finance department.
Strong interpersonal and communication skills.
Fluent in Filipino and English (oral and written).
Strong organizational skills.
Team player capable of working successfully in a multi-cultural environment.
Good computer skills, experience in the use of word processing, spread sheet and other database software required.
Good knowledge of e-mail programs essential.