For Pooling: Executive Assistant
Makati, Manila, PHL
2d ago


The purpose of this position is to provide a wide range of business operations administrative and general support duties of a highly responsible and confidential nature to executive leadership.


  • Drafts confidential correspondence, edit documents, take and transcribe minutes of meetings, and perform other administrative and secretarial duties.
  • Creates, maintains, and / or updates various databases. Extrapolates, analyzes, and presents data for management information reporting purposes.
  • Serves as a liaison between executives, internal management, employees, clients, and visitors as required.
  • Reviews incoming correspondence via paper or email, lead initiative to determine appropriate action required. Leads and monitors issues for appropriate follow up.
  • Takes independent action on handling requests; determines the appropriate course of action, intervenes where necessary, and acts as a liaison between departments.
  • Plans, coordinates, and supports meeting and conferences. Arranges domestic and international travel.
  • Coordinates data from a variety of sources for inclusion in technical reports and presentations; performs independent research and prepares information for special projects as assigned.
  • Assists with processing department financial data as it relates to budgets, accounts payable, and generating various financial queries and reports.
  • Administers the department / business unit record keeping system; updates various department / business unit records and publications;
  • ensures that department / business unit files are maintained in accordance with company policies and procedures; reviews requests for information and determines the appropriateness of release.

  • Other duties may be assigned.

  • Associate's degree (AA) or equivalent from two-year college or technical school preferred. Minimum of six years of related experience and / or training.
  • Minimum of 2 years of supporting an executive level.
  • Excellent written and verbal communication skills. Strong organizational and analytical skills. Ability to provide efficient, timely, reliable and courteous service to customers.
  • Ability to effectively present information.

  • Requires knowledge of financial terms and principles. Ability to calculate intermediate figures such as percentages, discounts, and / or commissions.
  • Conducts basic financial analysis.

  • Ability to comprehend, analyze, and interpret documents. Ability to solve problems involving several options in situations.
  • Requires intermediate analytical and quantitative skills.

  • Advanced skills with Microsoft Office Suite required. Requires in-depth knowledge of company operations, policies, and procedures.
  • Must have a strong command of the English language and excel in the areas of spelling, grammar and punctuation.

  • Decisions made with thorough knowledge of procedures and company policies to achieve set results and deadlines. Responsible for setting own project deadlines.
  • Errors in judgment may cause short-term and long-term impact to co-workers and supervisor.

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