Provide support in scheduling portion of planning and event management for training programs globally.
Perform Scheduling of Internal and External courses from demand schedules, based on planned volumes and locations and using specified resources.
Perform daily scheduling tasks in multiple Learning Management Systems (LMS) systems, taking into consideration the different national holidays by country and location.
Use Learning Management Systems (e.g. Client LMS, Accenture Sum Total LMS) to input class details for course schedules.
Complete system screens to accurately enter data to Client Systems / LMS.
Contact vendors, external instructors, facility owners etc. to arrange and confirm class schedules.
Allocate rooms, visual aids, instructor to courses based on defined business rules.
Solve basic resource conflicts by selecting viable alternatives from a defined list.
Escalate potential issues to Delivery Services Management, Capability Management and / or Scheduling Team Lead.
Assign Instructor resources based on guidance documents showing the required parameters to be used.
Work with team lead and the QA role to ensure that the best-fit resources are assigned. This may include reworking the schedule following reassignment of internal instructors to meet utilization guidelines or from classes that get cancelled.
Respond to incoming mail in the Scheduling mailbox and respond within the timeframes stated in agreement and processes.
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At least 6 months of work experience in learning and development, or in a training associate role doing the following : back-end admin work, event management, logistics, assigning instructors, checking of demand schedule, scheduling of trainings globally
Open to day shift role (6am-3pm)
Amenable to work in Quezon City
Good organizational, prioritization and multi-tasking skills.
Strong analytical and problem-solving skills.
Passion for customer service.
Attention to detail.
Focus on high data accuracy.
Quality driven in communications and all system transactions.
Ability to deal with customer complaints in a professional and friendly manner and escalate where appropriate
Equal Employment Opportunity Statement
All employment decisions shall be made without regard to age, race, creed, color, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status or any other basis as protected by federal, state, or local law.