Location : Makati, Metro Manila, Philippines
Role Summary :
The role of HR Associate US Leave and Absence Management is to support administration and processing of all leave of absence, including Short Term Disability (STD), Family and Medical Leave Act (FMLA), Workers’ Compensation (WC), Military Leave, Parental Leave, and State Leaves, in accordance with Company policy and / or state, federal or local laws for U.
S. Salaried employees. Oversee coordination of leaves with the locations, key stakeholders, supervisors, and managers.
Major Duties and Responsibilities :
Manages and responds to ServiceNow tickets from employees, managers and HR partners within the Service Level Agreement
Educates employees and managers on the leave process and related policies. Interpret and communicate leave data utilizing information in Hershey and third-party provider systems.
Conduct follow-ups on leaves with third-party provider when needed.
Manage coordination and communication of Leave information
Prepares and sends communications to employees reaching income replacement reduction period; prepares and sends communication to employees regarding stop pay.
Monitors approved claims approaching various thresholds of extended leave and partners with the HRBP to ensure timely communication of employment status.
Sends the appropriate State Disability information sheet to employees as necessary. Provides employees’ job descriptions to Third-Party Provider as requested.
Process Pay entries in SAP for bi-weekly payroll
Analyze leave reports and time and payroll entries to identify any overpayments and report to payroll. Identify any eligible state leaves and coordinate with payroll for accurate pay processing.
Monitor changes to State Disability insurance rates and coverages each year and apply changes to the report sent to payroll.
update reports upon employee return to work and partner with HR Operations Team to apply the eligible merit increase.
Stakeholder Management :
Minimum knowledge, skills and abilities required to successfully perform major duties / responsibilities :
Soft Skills :
Competencies : Problem Solving
can see / recognize hidden problems and look beyond the obvious.
versatile and experiments to try to find solutions; open to change; enjoys the challenge of an unfamiliar task.
Listening and Interpersonal Skills
develops constructive and effective relationships; uses diplomacy and tact; can diffuse high-tension situations comfortably.
Education / Experience :
Education : Associates Degree or beyond or equivalent training or experience.
The Hershey Company is an Equal Opportunity Employer. The policy of The Hershey Company is to extend opportunities to qualified applicants and employees on an equal basis regardless of an individual's race, color, gender, age, national origin, religion, citizenship status, marital status, sexual orientation, gender identity, transgender status, physical or mental disability, protected veteran status, genetic information, pregnancy, or any other categories protected by applicable federal, state or local laws.
The Hershey Company is an Equal Opportunity Employer - Minority / Female / Disabled / Protected Veterans
If you require a reasonable accommodation as part of the application process, please contact the HR Service Center (askhr hersheys.com).