Executive Assistant
Deutsche Bahn AG
Taguig City
7d ago

Offer :

We offer various employee benefits and competitive compensation package. You will get the opportunity to work for an integrated logistics service provider with approx.

72,000 employees at some 2,000 locations around the world

Tasks :

  • Coordinate executive communications, including taking calls, responding to emails and interfacing with clients. Reading and analyzing submissions, letters, agendas, memos and determining significance;
  • routing to appropriate personnel in a timely and efficient manner. Schedule meetings and appointments and manage travel itineraries.

  • Represents the executive by attending meetings in the executive's absence; speaking for the executive. Prepare reports, collect and analyze information;
  • prepare presentations. Develop and utilize historical information; provide retrieval of information. Record meeting discussions and provide minutes.

    Maintain inventory and office supplies. Anticipate office needs; evaluate new office products; place and often expedite orders when necessary.

    Uphold a strict level of confidentiality. Ensure operation of office equipment, order maintenance when necessary. Troubleshoot malfunction of office equipment.

    Data analysis; Proficient in Access, MS Word, Excel, Outlook. Perform filtering and sorting of data, V-lookup and other functions.

    Coordinate finances, assist with budget preparation. Prepare executive responses to routine memos, letters, or correspondence.

    Prepare checks for signature and review. Provide clerical and general office support to other offices. Delegate tasks and responsibilities to other staff members when appropriate.

    Prepare and develop a records management system; maintain and recommend changes to records system when appropriate. Interact with customers when appropriate and problem solve.

    Document complaints and develop an appropriate course of action. Report problems to executives when they cannot be resolved for attention.

    Develop and sustain a level of professionalism among staff and clientele. Evaluate policies to ensure they are in compliance with corporate rules and mission.

    Performs other duties as assigned by direct superiors and managers.

    Requirements :

    Minimum of 5 years of experience as an Executive Assistant reporting directly to senior management. Self-motivation, determination and ability to work to deadlines, to prioritize, under pressure.

    Enthusiasm and commitment to delivering quality results. Writing Skills, Reporting Skills, Supply Management, Scheduling, Time Management, Presentation Skills, Equipment Maintenance, Travel Logistics, Verbal Communication.

    Advanced Microsoft Office skills, with an ability to become familiar with firm-specific programs and software. Proficiency in collaboration and delegation of duties.

    Amenable to work in long hours or as required by the work. Strong organizational, project management and problem-solving skills with impeccable multi-

    tasking abilities. Exceptional interpersonal skills. Friendly and professional demeanor. Experience in accounting, payroll, or finance industry is an advantage.

    Strong and strategic business understanding and an excellent ability to understand and manage complex situations in a fast paced environment.

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