Executive Assistant
Auraland Group of Companies
Davao City, PH
2d ago

Job Description

Enhances executive's effectiveness by providing information management support; representing the executive to others.

  • Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
  • Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information;
  • initiating telecommunications.

  • Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
  • Represents the executive by attending meetings in the executive's absence; speaking for the executive.
  • Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
  • Maintains customer confidence and protects operations by keeping information confidential.
  • Completes projects by assigning work to clerical staff; following up on results.
  • Prepares reports by collecting and analyzing information.
  • Secures information by completing data base backups.
  • Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
  • Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications;
  • establishing personal networks; participating in professional societies.

  • Contributes to team effort by accomplishing related results as needed.
  • Facilitate internal communication (e.g. distribute information and schedule presentations)
  • Suggest more efficient ways to run the office and troubleshoot malfunctions
  • Review and recommend changes to our company policies
  • Minimum Qualifications

  • Male, Knows how to Drive
  • Preferrably Bachelor of Science in Accountancy or Civil Engineering
  • Minimum of 5 Years as Executive Assistant
  • Proficiency with Microsoft Office Suite especially Excel, MAC / Apple products, Internet functions, Viber / Whatsapp and other pertinent Applications
  • Ability to manage high volume workload in fast-paced, deadline driven environment
  • Excellent verbal and written communication skills
  • Must be detail-oriented, well-organized, with the ability to manage multiple projects and priorities simultaneously
  • Able to exercise effective judgment, sensitivity, creativity to changing needs and situations.
  • Experience exercising discretion and confidentiality with sensitive company information
  • Ability to work in a team environment as well as independently
  • Ability to multitask and prioritise tasks
  • Excellent time management skills
  • Attention to detail
  • Willing to relocate to Davao City
  • Preferably knows how to drive
  • Perks and Benefits

  • Performance Bonus
  • Required Skills

  • Organizing and Planning
  • Telephone Skills
  • Presentation Skills
  • Record Keeping
  • Attention to Detail
  • Time Management
  • Events Management
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