Accounts Payable Junior Associate
Schenker Manila Administrative Competencies Center
Taguig, Philippines
4d ago

AP Invoice processor obtains general understanding of AP Invoice processing workflows and OCR including understanding basic concept on difference of PO vs Non-PO and 3-way matching rule.

He acquires knowledge or use of any software or application that uses Workflow tools and understanding in depth of its relevance, Interpret and resolve issues pertaining to AP Workflow tools.

  • Receiving invoices from SEMA, various workflow tools or shared drive
  • Checking and Validation of Invoices Received from BA / BU
  • Posting of invoice as per agreed target set by the team (KPI / SLA / TAT)
  • Daily Reconciliation of Invoices Received against in SAP; meeting daily productivity target
  • Handling of different types of invoices including Rentals & Leases, Utilities, Labor, Intercompany, Fixed Assets, Prepayments, Employees, Credit Card payments, PO Clickshop and Other Invoices
  • Ensure there is no backlog of invoices based on daily allocation; Perform basic reports
  • Set up of Recurring Entries
  • Preparation of Automatic Set up of Accruals.
  • Maintains tracking of important invoices - e.g. Current Creditor List (Utilities)
  • Constant coordination to Master Data Team regarding invoices without Vendor Code
  • Constant coordination to Payments and A&C Team regarding Invoices that are urgent and with issues as endorsed by BA or Team lead
  • Query Handling on invoice for posting
  • Documenting internal controls in support of auditing team
  • Contributing to continuous improvement initiatives to optimize service quality
  • Responsible for creating / updating standard process manuals / other work documentation when required
  • Participate actively on all required team meetings
  • Performs other duties as assigned by direct superiors and managers
  • Compliance with the work procedures & data privacy
  • Daily Huddle board updates
  • Reporting Requirements / KPI :
  • Daily WINI Report
  • CGI vs WINI Reconciliation
  • Monthly Monitoring of Recurring Entries
  • Daily Dashboard and productivity
  • Must be a graduate of a Bachelor of Science in Accountancy or any Finance related course
  • Working experience 0-2yrs
  • Must be keen on details
  • Must be a team player, hardworking and goal oriented
  • With good command of the English Language both written and verbal
  • Must be able to work on a fast-paced environment
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