Trade Execution Coordinator
Taguig Manila Philippines
4d ago


Responsible for all copra and vegoil trade execution and logistics activities.

The responsibilities of this position is to ensure the efficiency in export and import of products being carried by the copra business.

This role requires a cost-effective execution of trades.It also calls for communicating to both internal and external stakeholders.

Internal stakeholders will include, merchants, BOSC, CTL, 1A&F and GTOC.External counterparts are agents of shipping Lines, logistics providers, government institutions, and most importantlycustomers.

  • Trade Execution : documentation, cost management,customer focus, zero harm, no PONC.
  • Inventory management program to minimize shrink,damages, prevent unplanned condition problems.
  • Leverage and share best practices within thegeography and across the region.
  • Ensures that accurate information / reportsprovided to the merchants
  • Prepares daily position report based on theDaily Purchase and Inventory Report from various buying stations and DailyProduction Report from the plant and other reports.
  • This would also include product sales done.

  • Maintains a record of all shipments from variousbuying stations to the plant and prepare a monthly analysis of outturngains / losses.
  • Prepares all data necessary for Merchant's PNLestimates.
  • Updates position report at the WEB
  • Manages Copra Logistics and solicit vesselfreight for copra branches stock shipment.
  • Manages importation of vegetable oils
  • Vegoil Logistics
  • Various system updates & reportings.
  • Scruitinising and processing commodity / serviceInvoices for payment.
  • Maintaining accurate records of shipmentexecution as per business requirement.
  • Coordinating with operations team for pre &post shipment formalities. SAD
  • Execute proper documentation on CNO / CXP exports.
  • Contracts : Proof all contracts - Proof foraccuracy prior to distribution to buyers. Unsigned contract controls - Follow-up with buyers on all contracts notreturned with signature.
  • Addresscontract related concerns - Resolve if possible or recommend to appropriateperson.

  • Letter of Credit : Pursue Buyer's Opening of L / C - Upon fixtureof vessel or in accordance with contract terms. Review Buyer's L / C - Promptly upon receipt to ensure documents, descriptionof goods, etc.
  • are in accordance with terms of sales contract and obtainableat load port. Amend L / C whennecessary. Monitor receipt ofdocuments.

    Negotiate L / C - Promptlyreview shipping documents upon receipt. Prepare package of documents required under L / C with cover letter and presentto bank for collection within one day of receipt of documents.

    Pre-advise Treasury of incoming funds.

  • Vessel : open and maintain vessel file Promptlyupon advise of vessel nomination. Obtainand provide shipping / documentary instructions Provide shipping / documentaryinstructions to loadport (GSC Plant), surveyor and vessel agent as soon asBuyer’s requirements are known.
  • Monitor receipt of, and proof, originaldocuments. Promptly upon or prior to issuance, to ensure compliance todocumentary instructions and to ensure documents are cashable.
  • Distribute documents. In accordance with salescontract terms.
  • Monitor collection for all export shipments.
  • Others : Audit, approve and pay miscellaneousinvoices Verify invoices for surveyors, laboratory, commissions, etc., foraccuracy and arrange for payment.
  • Confirm payment details to beneficiary when required.

  • Accounts Receivable : Responsible for theexecution and collections receivables ofall local Copra Meal trades. Responsible for the execution and collectionsreceivables of Vegoils.
  • Qualifications

    Required Qualifications

  • Positive customer experience
  • Degree in any field (preferably Biz management,Export / Import Documentation & foreign Trade)
  • Fluent in both written and spoken English
  • Computer proficiency Analytical tools, MSOffice (word / excel / Power Point etc.),
  • 0-3 yrs of exp in export / import execution ofcommodities.
  • Strong communication skills / soft skills.
  • Good working attitude, positive approach.
  • Flexible and adaptive to changing conditions inthe business / markets / industry.
  • Have ability to work with the team
  • Effective decision making and problem solvingskills.
  • Preferred Qualifications

  • Knowledge of import and export regulations in Philippines(other countries is an added advantage).
  • Knowledge regarding vessel handling anddischarge operations
  • Knowledge in logisticscost and warehouse management
  • Knowledgeof NIOP / FOSFA / GAFTA / INCOTERMS etc
  • ICC / IRR / ISBP rules as an added advantage.
  • Trade Execution

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