Job Description :
The Execution Portfolio Manager is responsible for the oversight and administration of the project portfolio. This includes working with management and staff, of a cross functional team, to assess, document, and budget potential projects;
oversee project commencement and prioritization; perform project resource planning; continuous monitoring and reporting on project status;
participate in the department’s change management process; and play an integral role in the annual capital budget process.
The role will also involve oversight of the yearly capital budget process and working closely with the firm’s functional and administrative department heads in addition to the legal staff as required.
The Portfolio Manager works closely with the firm’s Execution Quality and Delivery Assurance (EQDA) Officer
Meeting regularly with the EQDA Officer and assisting with governance of firm’s overall project portfolio.
The Portfolio Manager will also work to develop and implement best practices, processes, and toolsets for effective portfolio / project management, and will help educate staff on best practices and effective project execution, in collaboration with the EQDA Officer.
Works with the EQDA Officer on project risk and status reporting.
The Portfolio Manager will need to interact with Head, Execution Management and SLF leadership and IT to identify potential projects that best align with the strategic priorities of the firm.
The position works with all levels of IT, and Business Benefits Realisation in gathering project metrics to ensure successful delivery of business outcomes.
Manage the project portfolio pipeline covering a wide range of cross departmental initiatives from intake to delivery.
Work with the SLF leadership team, project business sponsors, Head Execution Management and a cross-functional team to provide a comprehensive overview of capital and operational projects.
Overview includes the anticipated overall budget for each initiative in the portfolio.
Work collaboratively with the Execution Quality and Delivery Assurance (EQDA) Officer on project requests, processes and procedures through project completion.
Perform project scheduling, resource planning, leveling and management (forecast impacts on staffing where project scope may have changed) as well as effective use of metrics, and reporting.
Manage all aspects of change control and risk oversight.
Coordination of stakeholder and sponsor communications.
Track and report project statuses on a timely basis to leadership, stakeholders and sponsors.
Working with the Head of Execution Management, facilitate and oversee the establishment of Portfolio Review Committee to manage the processes of reviewing new proposals and introducing new assets into the portfolio.
Participate as member of the various SLF IT Technical Committees; actively participate in the new vendor / Consultant technical review process.
Work with all levels to ensure project initiatives are managed and maintained; working with Execution Quality and Delivery Assurance (EQDA) Officer, develop executive level presentations of the portfolio and project budget.
Working with the Head Execution Management, manage the portfolio annual capital budget process through inception to final approval by SLF leadership.
Develop an overall understanding of each initiative in the portfolio in order to understand the potential customer impact and service requirements generated by each initiative in the portfolio.
Working with Execution Quality and Delivery Assurance (EQDA) Officer, provide quality assurance ensuring that initiatives are being well managed and adhering to appropriate standards and good practice.
Recalibrate the portfolio as necessary when the demands of the business dictate a change in delivery or scope of work.
Excellent interpersonal and communications skills (both oral and written) with the ability to clearly communicate complex messages to a variety of audiences.
Strong decision making skills. Able to make decisions quickly and efficiently.
Demonstrated competency in developing and managing complex project plans, timelines, budgets, and critical paths.
Thorough knowledge and related work experience of the project management process, theory and lifecycle
Detail-oriented with proven ability to adapt to a dynamic environment and oversee multiple projects, manage schedules, resource allocation / planning and maximize work efforts across all teams.
Possess excellent prioritization, resource planning and management skills as well as proven ability in the identification, assessment and contingency planning and managing for risk factors.
Proven competency to effectively interact at all levels across the organization, working to build and maintain successful relationships across all departments.
Proven competency in business analysis, requirements definition, and business case production.
Skilled at creating and delivering executive level presentations.
Proven consultative, conflict resolution, negotiation and facilitation skills to gain consensus and ensure delivery of initiatives.
Demonstrated flexibility and be able to work in a time-sensitive environment and meet strict deadlines with sudden and unpredictable changes that may occur.
Ability to improve current processes and procedures; present opportunities for change and help implement them for the benefit of the firm.
Possess an understanding of information technology and its application to business issues; understands the use of information technology in a strategic context as a means to an end;
is conversant with current technologies and trends relevant to the transformation effort.
Self-starter with a strong work ethic, who sets high standards for self and others and demonstrates enthusiasm for the mission of the team.
Experience and Qualifications :
Minimum of 5 years’ experience in large scale implementations preferably in the telecommunications or financial industry, with an emphasis on enterprise transformation across multiple functions or value delivery by customer segment.
Minimum of 5 years’ experience in portfolio, program and / or project management with a successful project management track record in full life cycle implementation projects, with proven record of execution to time and budget.
Knowledge and understanding of standard project management tools (for example, Microsoft Project, Clarity, PPM).
Ability to work independently with minimum supervision.
PMP preferred, not required.
B.S., B.A. or equivalent.
Job Category :
Project Management - Process
Posting End Date : 29 / 11 / 2019
29 / 11 / 2019